TABLE OF CONTENTS
Descriptive Summary
Biographical Note/Historical Sketch
Scope and Content Note
Arrangement
Restrictions
Index Terms
Administrative Information
Description of Series
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A Guide to The Loving Dozen Records, 1982-2001
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Creator: |
Loving Dozen |
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Title: |
Loving Dozen Records |
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Dates: | 1982-2001 |
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Content Abstract: |
Correspondence, auction item lists, financial reports, legal documents, marketing, publicity, agendas and meeting minutes, photographs, video cassette tapes, and donor lists created by the Loving Dozen organization between 1982 and 2001 make up the bulk of the collection. The Loving Dozen Records are arranged into three series: Administration, Projects, and Photographic/Video. |
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Creator Abstract: |
The Loving Dozen is a charitable 501(c)(3) non-profit organization serving the San Antonio, Texas community. The organization was founded in 1982 by Rudi R. Rodriguez to provide "at risk" children with social, nutritional, and educational development. |
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Identification: |
MS 140 |
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Extent: |
16.7 linear feet (about 13,000 items) |
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Language: |
Materials are written in English. |
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Repository: |
University of Texas at San Antonio Libraries Special Collections |
The Loving Dozen is a charitable 501(c)(3) non-profit organization serving the San Antonio, Texas community. The organization was founded in 1982 by Rudi R. Rodriguez to provide "at risk" children with social, nutritional, and educational development. The organization first supported the Baptist Children’s Home in San Antonio, Texas. Each year the Loving Dozen has a Christmas Gala called “12 Days of Christmas” that acts as the organization’s chief source of funding.
The organization’s activities include distributing holiday food baskets, supporting the San Antonio Food Bank, purchasing school supplies other gifts for economically disadvantaged families and children. The Loving Dozen also gives bicycles to “at-risk” students who stay in school and receive good grades through their “A’s Get’s Bikes” program.
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Correspondence, auction item lists, financial reports, legal documents, marketing, publicity, agendas and meeting minutes, photographs, video cassette tapes, and donor lists created by the Loving Dozen organization between 1982 and 2001 make up the bulk of the collection. The Loving Dozen Records are arranged into three series: Administration, Projects, and Photographic/Video.
The Administration series provides insight into the foundation and management of the organization through by-laws, lists of Board members, and correspondence. The Projects series, at about 3,000 items, is the largest series in the collection. This series includes all the extant documentation of the charitable fundraisers and initiatives of The Loving Dozen. The Photographic/Video series holds photo albums and videotapes that document Loving Dozen projects.
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Arrangement |
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The papers are arranged as follows:
- Administration
- Projects
- Photographs and video
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Access Restrictions
This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.
Use Restrictions
The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.
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Persons |
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Rodriguez, Rudi R. |
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Organizations |
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The Loving Dozen |
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Subject terms |
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Charity organization--Texas--San Antonio. |
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Fundraising--Texas--San Antonio. |
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Non-profits--Texas--San Antonio. |
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Non-profit organizations--Texas--San Antonio. |
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Locations |
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San Antonio (Tex.) |
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Genre/form |
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Agendas. |
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Bylaws. |
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Correspondence. |
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Ephemera. |
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Financial records. |
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Minutes. |
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Photographs. |
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Videotapes. |
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Local Subjects |
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Education/Educators |
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Religion |
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San Antonio History |
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[Identification of item], The Loving Dozen Records, 1981-2001, MS 140, University of Texas at San Antonio Libraries Special Collections.
The Loving Dozen Records were donated by Rudi R. Rodriguez in 2002 (Accessions 2002-11, 2002-16, 2002-71).
Processed by: Dennis G. Medina, Special Collections Librarian, January 2006; John Miller, Archives Intern, July 2007; Nikki Lynn Thomas, Manuscript Archivist, September 2007.
Encoded by: Nikki Lynn Thomas, Manuscripts Archivist, September 2007
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Administration |
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The Administration series provides insight into the foundation and management of the organization through by-laws, lists of Board members, and correspondence. The agendas, minutes, financial reports, and publicity and marketing records illustrate the organization’s growth. |
| Box |
| 1 |
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Agenda and Meeting Minutes 1982-2000 |
| Box |
| 2 |
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Correspondence, 1982-2000 |
| Box |
| 3 |
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Financial Reports, 1982-2000 |
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Grants and Awards |
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Certificate, 1987, 1993, 1998 |
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Plaque, 1988, 1991, 2000 |
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1991-1993 |
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Grant applications, budgets, notes, 1996 |
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1997 |
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1998 |
| Box |
| 4 |
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"Hearts and Hands," 1998 |
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"Hearts and Hands," 1999 |
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1999 |
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Bexar County Women's Bar Foundation, 1999 |
| Box |
| 35 |
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Trophy, Loving Dozen Volunteer, 1999 |
| Box |
| 4 |
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2000 |
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Bexar County Women's Bar Foundation, 2000 |
| Box |
| OM1 |
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Plaque from Northside Independent School District, 1996 |
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Plaque from Passmore Elementary, 1997 |
| Box |
| 4 |
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Mailing Lists |
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1982-1986 |
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Contracts and business cards, 1982-1986 |
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1987-1988 |
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Contracts and business cards, 1989 |
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1990 |
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Contracts and business cards, 1991 |
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1992 |
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Press (media) contacts, 1992 |
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School information, 1996 |
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Addresses, undated |
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Marketing |
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"Marketing Matter," correspondence, 1996 |
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Publicist corresondence, 1997 |
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Publicist, 1998 |
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Marketing, 1999 |
| Box |
| 5 |
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Marketing, 2000 |
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Publicity |
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Baptist Children Home flyers and media, 1982-1988 |
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Publicity, 1987-1988 |
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Publicity and press releases, 1990 |
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Publicity, 1991 |
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Media releases and news clippings, 1996 |
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Video, 1997 |
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Webpage, 1998-1999 |
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"The Sharing and Caring Newsletter," 1999 |
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Media scripts, 1999 |
| Box |
| 3 |
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General Information |
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Articles of Incorporation, 1987 |
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Board of Directors, 1987-1991 |
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By-Laws, 1993 |
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Proposal for Baptist Children’s Home Campus, 1985 |
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10th Anniversary Brochure, 1992 |
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Fundraising, 1991 |
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Notebook, 1997 |
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General, 1989-1998 and undated |
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Projects |
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The Projects series, at about 3,000 items, is the largest series in the collection. This series includes all the extant documentation of the charitable fundraisers and initiatives of the Loving Dozen. This series documents the organizations shift in focus from Baptist Children’s Home to the school system and San Antonio Food Bank. Of particular note is the Christmas Party subseries, which is the largest grouping within the Projects series. This Gala raises funds to help cover the costs of the organization’s many projects. |
| Box |
| 5 |
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A's Get's Bikes |
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1991 |
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1992 |
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1993 |
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1993-1994 |
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Correspondence and publicity, 1994-1995 |
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1995 |
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1996 |
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Trademark application correspondence, 1996 |
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USAA proposal and correspondence, 1996 |
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1997 |
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1998 |
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1999 |
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2000 |
| Box |
| 6 |
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Logos, undated |
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Christmas Party, |
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Auction item list, 1986-2000 |
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| 7 |
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Complete packet, 1994-1999 |
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Correspondence, 1987-1997 |
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| 8 |
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Correspondence, 1998-2000 |
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Donor forms, 1999 |
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Donor lists, 1994-2000 |
| Box |
| 9 |
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General information, 1982-1992 |
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Hotel information: |
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Hyatt Hill Country, 1993 |
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St. Anthony Hotel, 1994 |
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Plaza San Antonio, 1995 |
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Plaza San Antonio, 1996 |
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Omni Hotel, 1997 |
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Westin La Cantera, 1999 |
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Westin La Cantera, 2000 |
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Invitations, 1984-1991 |
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Media |
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Publicity, 1987 |
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Video Production, 1987 |
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Press Releases, 1988 |
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Press Releases, 1989 |
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Publicity, 1990 |
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Flyer design elements, 1990 |
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| 10 |
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Publicity, 1991 |
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Cutting Edge Communications, 1995 |
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Press Releases, 1995 |
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Printed graphics, 1995 |
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Graphics, 1997 |
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Flyer, undated |
| Box |
| OM1 |
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City of San Antonio Proclamations, 1995-2001 |
| Box |
| 10 |
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Party programs, 1991-2000 |
| Box |
| 11 |
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Party programs, 2001 |
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RSVP lists, 1982-1999 |
| Box |
| 11 |
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Scripts, 1983-1999 |
| Box |
| 12 |
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"Rudy's Sacred" script, 2001 |
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Silent Auction information, 1996-2000 |
| Box |
| 10 |
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Miscellaneous information |
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Tax receipts for donations, 1987 |
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Tax receipts for donations, 1988 |
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Invoices and receipts, 1988 |
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Tax receipts, 1989 |
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Raffle items, 1993 |
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Small auction item marquees, 1993 |
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Corporate sponsors, 1993 |
| Box |
| 12 |
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Christmas trees, 1991-1992 |
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A Christmas Wish, 1990-1998 |
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Food Bank, 1991-2000 |
| Box |
| 13 |
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Meadowcliff Fun Jr. Olympics |
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Notes and general, 1991 |
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Publicity, 1991 |
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General, 1992-1994 |
| Box |
| 14 |
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Mentor program, 1990-1991 |
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Nutcracker, 1997-1999 |
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Ready for School, 1993-2000 |
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21st Century Student Award, 1999-2000 |
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Small projects |
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Livestock Auction, 1988 |
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Boat Dinner Fundraiser, 1988 |
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Christmas in July, 1990 |
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Visitation House Tree, 1991 |
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Super Grip Ball Giveaway, 1999 |
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Easter Egg Hunt, 1991 |
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Target Stores grant, Baptist Children's Home Playground Project, 1991 |
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Baptist Children's Home Park, 1992 |
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Raffle, 1998 |
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Macy's Shopping Day, 1998 |
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Baskets from Bunny, 2000 |
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Holiday River Parade, 2000 |
| Box |
| 12 |
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General correspondence, 1991-1996 |
| Box |
| 6 |
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Beneficiaries, 1993-1995 |
| Box |
| 13 |
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Media |
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Press Releases, 1992 |
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News Releases, 1992 |
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Press Releases, 1993 |
| Box |
| 14 |
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Publicity, 1994-1996 |
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Press Releases, 2000 |
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Publicity, 2000 |
| Box |
| 12 |
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Graphics file |
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2001 and undated |
| Box |
| 13 |
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undated |
| Box |
| 14 |
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Sponsor graphics, 1992-1997 and undated |
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Miscellaneous information, 1992-2000 |
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Photographic and Video |
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The Photographic/Video series holds photo albums and videotapes that document Loving Dozen projects. There are numerous photo albums of the annual Christmas Gala as well as a collection of loose photographs. The videotapes include recordings of the organization’s programs as well as interviews given by Rudi R. Rodriguez to various San Antonio news channels about the Loving Dozen. |
| Box |
| 15 |
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Photograph albums |
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Christmas Party |
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1985-1998 |
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Multiple events, 1983, 1990-1991 |
| Box |
| 16 |
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1998 |
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1989 |
| Box |
| 17 |
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1990 |
| Box |
| 18 |
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1993 |
| Box |
| 19 |
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1994 |
| Box |
| 20 |
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1995 |
| Box |
| 21 |
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1996 |
| Box |
| 22 |
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1997 |
| Box |
| 23 |
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1998 |
| Box |
| 24 |
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Meadowcliff Fun Jr. Olympics |
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1992 |
| Box |
| 25 |
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1993 |
| Box |
| 26 |
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1994 |
| Box |
| 27 |
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Miscellaneous Group Photographs |
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Panoramic Christmas Party, undated |
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Unidentified, undated |
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Trolley Tour albums, undated |
| Box |
| 28 |
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Unassociated photograph rolls |
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A's Get's Bikes, 1993-2001 and undated |
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Baptist Children's Home, undated |
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George "The Iceman" Gervin, undated |
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Baskets For Bunny, 1998-2001 and undated |
| Box |
| 29 |
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Christmas Party, 1990-2001 and undated |
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A Christmas Wish, 1996-1997 |
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Food Baskets, 1999-2000 and undated |
| Box |
| 30 |
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Miscellaneous Projects |
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Award presentation, undated |
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Chili Cook Off, undated |
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Christmas Parade, 2001 and undated |
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City Hall Proclamation and envelope stuffing, 2000 |
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Community Award Presentation, undated |
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JC Penney Award, 2000 |
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LVD Award Luncheon, 1991 |
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LVD and Companeros Christmas in July (Cable Elementary), undated |
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LVD Lunch, 2000 |
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LVD School Presentation, undated |
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"Miller's Outpost," undated |
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Multiple events, 1990-1992 and undated |
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No information, 1991 |
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News conference, undated |
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Nutcracker, 1997 |
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Possible photos for LVD brochure, undated |
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Rudi's office lunch, 1998 |
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St. Patrick parade, 2000 |
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Trolley Tour, 1998 |
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Television appearance, undated |
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Wal-mart fundraiser, undated |
| Box |
| 31 |
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Ready for School, 1988-1999 and undated |
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Photographic negatives |
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A's Get's Bikes, 1999 |
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Christmas Party, 1990-1998 and undated |
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Meadowcliff Fun Jr. Olympics, 1993 |
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Unassociated negatives, undated |
| Box |
| 32 |
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Video cassettes |
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“Desde San Antonio”, 12 Days of Christmas, 1992 |
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No Information, undated |
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LVD Party, Castroville TX, 1986 |
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Baptist Children’s Home, “Construction Day”, 7/29/1992 |
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Ground Breaking Construction Day, 9/29/1992 |
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12 Days of Christmas, 1991 |
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Public Forum, 1996 |
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Rudy R., Santa, 7/21/1990 |
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Today’s San Antonio, 3/27/2001 |
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KENS TV, Holiday Food Basket, 1999 |
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LVD Interviews, KENS TV, 11/18/1997 |
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SA Plaza, LVD, undated |
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12 Days of Christmas, undated |
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Computer Giveaway, undated |
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Community Pride Interview, undated |
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Baptist Children’s Home, Playground Ribbon Cutting, 2/10/1992 |
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“Desde San Antonio”, Fun Olympics, 7/92 |
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No Information, undated |
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Via Bus Rodeo, 9/1992 |
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LVD Draft, 11/19/2001 |
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A’s Get’s Bikes, Passmore, 1995 |
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Christmas Party (Raw Footage), 1987 |
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Puntos De Vista #2 12/06/1993 |
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12 Days of Christmas, Tape #2, 1990 |
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Olympics, Cable, 1992 |
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12 Days of Christmas, Tape #1, 1990 |
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SA Plaza Introduction, LVD, undated |
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Easter Basket Distribution, 4/12/1998 |
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A’s Get’s Bikes, McDermott Elementary, 5/17/1996 |
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LVD Interviews, 11/18/1997 |
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No Information (Bachelor Auction?), undated |
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LVD on “Desde San Antonio”, 11/11/1991 |
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LVD Interview, 9/1991 |
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No Information, undated |
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Meadowcliff Birthday Project, 8/1991 |
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Baptist Children’s Home, Playground Construction Day, 7/29/1992 |
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Baptist Children’s Home, Ribbon Cutting Ceremony, 2/11/1992 |
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B.J. Lunsford, Rudi Rodriguez Interview, Tape 1, 1991 |
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B.J. Lunsford, Rudi Rodriguez Interview, Tape 2, 1991 |
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“Xmas in July”, undated |
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Lunsford Files LVD Interview, 1994 |
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Lunsford Files, LVD Rudi Rodriguez Interview, 10/5/1992 |
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Puntos de vista, 12/19/1991 |
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LVD Public Service Announcement, 10/1992 |
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12 Days of Christmas, 1998 |
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