University of Texas, Dolph Briscoe Center for American History

A Guide to the UT Dean of Women Records, 1911-1973 (bulk 1920-1970)

Descriptive Summary

Creator: University of Texas. Office of the Dean of Women.
Title: UT Dean of Women, records
Dates: 1911-1973 (bulk 1920-1970)
Abstract: The UT Dean of Women Records contains correspondence, memoranda, notes, pamphlets, proceedings and minutes, financial statements, reports, scrapbooks, clippings, application blanks, bibliographies, and other material documenting the duties and activities of the Dean of Women’s office at the University of Texas at Austin. Materials range in date from 1911 to 1973, and the bulk of the collection falls between 1920 and 1970.
Accession No.: 68-1; 70-129; 73-64; 81-49; 2014-022
Extent: 24 ft., 4.5 in.
Language: Materials are written in English.
Repository: Dolph Briscoe Center for American History, The University of Texas at Austin

Historical Note

The first Dean of Women at the University of Texas at Austin, Helen Marr Kirby, was appointed in 1903 and held the position for 16 years. Subsequent deans were Lila Casis (1919-1921), Lucy Newton (1921-1925), Ruby Terrill Lomax (1925-1937), and Dorothy Gebauer (1937-1959). The last Dean of Women, Margaret Peck, served from 1959 to 1968, at which point the positions of Dean of Women and Dean of Men were dissolved into the Dean of Students Office. The Office of the Dean of Women also employed Associate Deans of Women and/or Assistant Deans of Women during its existence.


Margaret C. Berry, "PECK, MARGARET,"Handbook of Texas Online (, accessed September 27, 2013. Published by the Texas State Historical Association.

"Deans of Women." History. Division of Housing and Food Service. University of Texas at Austin. Accessed September 27, 2013.

Scope and Contents

The UT Dean of Women Records contains correspondence, memoranda, notes, pamphlets, proceedings and minutes, financial statements, reports, scrapbooks, clippings, application blanks, bibliographies, and other material documenting the duties and activities of the Dean of Women’s office at the University of Texas at Austin. Materials range in date from 1911 to 1973, though the bulk of the collection falls between 1920 and 1970.

The administrative records series contains studies, surveys, reports, subject files, scrapbooks, correspondence, memoranda, and other documents related to the duties and activities of the Dean of Women and office staff. Staff studies relate to women’s scholarship, housing, withdrawals, and student leaders. The records also contain an administrative subject file related to World War II and its effect on women; in particular it includes the records of the Curtiss-Wright Engineering Cadette training program at UT.

The collection also contains annual reports of the Dean of Women and Dean of Student Life, staff meeting minutes of the Dean of Women’s office, and various materials pertaining to student housing, campus organizations, and university activities. Among these is a file of collected documents about the first Dean of Women, Helen Marr Kirby, as well as an extensive collection of "co-ed scrapbooks" created by members of the Dean of Women’s staff from 1919 to 1941. Other items of note include two directories of UT alumni from 1883-1925.

The administrative records also include a subseries of materials related to the study of trends in education by national and state professional organizations of deans, counselors, and others engaged in student personnel work. Materials consist of bulletins, constitutions, journals, meeting and conference minutes, newsletters, office records, pamphlets, programs, questionnaires, and membership rosters.

The second series of the collection documents organizations for female students (particularly Cap and Gown, Mortar Board, and the Co-ed Assembly) through campus social calendars, scrapbooks, correspondence, financial records, minutes, and handbooks. The materials relate to activities such as intramural sports, as well as specific events and ceremonies organized by women’s student organizations. Other materials contain information on UT sororities, fraternities, and cooperatives.



The UT Dean of Women Records are arranged intellectually into two series:
  • I. Administrative records, 1911-1971
  • II. Student organizations and activities, 1912-1973


Access Restrictions

This collection is open for research use.

Use Restrictions

These records are stored remotely. Advance notice required for retrieval. Contact repository for retrieval.

Index Terms

Subjects (Persons)
Kirby, Helen Marr.
Lomax, Ruby T. (Ruby Terrill)
Subjects (Organizations)
University of Texas at Austin.
University of Texas. Office of the Dean of Women -- Archives.
Coeducation -- United States.
Dormitories -- Texas -- Austin.
Greek letter societies -- Texas -- Austin.
Student activities -- Texas.
Student housing -- Texas.
Women college students -- Texas -- Austin.
Women college students -- United States -- Social life and customs -- History.
World War, 1939-1945 -- Women -- United States.
Austin (Tex.)

Related Material

See also the UT Dean of Students Records, 1925-1986 (bulk 1960-1978), Margaret C. Berry Papers, 1883-1993, UT Panhellenic Council Office Records, 1917-1993, and the Alpha Lambda Delta/Phi Eta Sigma Records, 1927-1992 (bulk 1980-1990).

Administrative Information

Preferred Citation

UT Dean of Women Records, 1911-1973 (bulk 1920-1970), Dolph Briscoe Center for American History, The University of Texas at Austin.

Processing Information

This collection was processed by Frances Rodgers, June 1968.

Subsequent revisions were made by Bob Tissing, March 1973; M.J. Ellison, Sr., March 1976; Jennifer Thompson, May 1981; Stefanie Wittenbach, July 1984; archives staff, June 2004; and Vanessa Attia, September 2013.

Detailed Description of the Papers


Administrative records, 1911-1971

3K451 (4531133) Faculty and staff meetings, minutes, 1928, 1954
Staff studies and surveys:
Extracurricular activities of women students, 1930-1931
Survey of graduate women, 1936
Tabulations - scholastic comparisons of girls in houses, dormitories, etc., 1938-1947
Housing, 1938-1951
Ten year housing study, lists of approved residences, 1943-1959
Housing survey, 1948-1952
Honor roll and scholastic probation, 1947-1951
Relationship of housing facilities and scholarship and leadership, 1949-1950
Activities of twenty campus leaders, 1949-1950
Withdrawals of women students, 1949-1952
"O" health grades, 1951-1952
Sorority house survey, undated
Miscellaneous surveys, 1955, undated
Pamphlets, broadsides, cards, and blank forms regarding regulations, 1947-1957, undated
Recommendations regarding nine-month dormitory leases (clippings), 1949, 1952
Association of Resident Hostesses for Women, programs, 1943-1960
3K452 (4531144) Housemothers’ Institute programs, questionnaires, correspondence, essay, bibliography, 1938-1941
House Chairmen minutes, correspondence, clippings, notes, pamphlet, cards, application forms, 1944-1950
Sponsors’ Conference correspondence, memoranda, minutes, and report, 1937
Upperclass advisors:
Handbooks and manuals, 1937-1968
Pamphlets, directories, correspondence, 1938-1947
Social calendars, probation, and social life regulations, 1933-1931, 1950-1951
National Association of Deans of Women yearbooks, 1927, 1928
3K453 (4531155) Curtiss Wright Corporation Cadette Training School:
Correspondence, 1942-1944
Expense accounts
Cadette membership and housing
Dormitory staff
Printed material
Notes, memoranda, and miscellaneous
Monthly reports of outstanding women students, 1949-1952
Student Life staff annual reports:
3L1 (4539893) Texas Union minutes, reports, financial papers, letters, 1933-1943
Union Book Exchange reports, 1941
League of Women Voters correspondence, 1925
Radio workshop correspondence, 1939
Catalog of UT alumni, 1884-1911
"The University of Texas: Some Important Facts and Figures Relating Thereto," 1935
"The University of Texas: Some Important Facts and Figures Relating Thereto," 1937
"The Future Development of the University of Texas," 1944
War reference files:
Women and war
Culture, fine arts, and religion
Volunteer work
Women Flyers
3L2 (4539918) Science
Pharmacy and home economics
Social sciences
Business administration
Civil services
War courses
2.325/G128 (3933970) Administrative history of the Dean of Women’s Office:
The last Dean of Women at the University of Texas at Austin, 1969-1971
Dean of Women annual reports
Correspondence, 1967
History of sorority transition from U.T. to off-campus organization, June 1969
Development of Dean of Women: staff goals for next 5 years, January 1960
Staff positions, Dow analysis, 1961-1968
Staff duties, 1968
Job description, 1968
25 year objectives of Dean of Women’s Office, 1958
Years and tenure, Dean of Women’s staff, 1964
Bob Schaffer report, 1958
Staff meeting minutes, 1950-1954
Ad Interim, 1968
Description of areas of work, 1969
Miscellaneous, 1962-1968
Mrs. Ruby Terrell Lomax, 1961-1962
10 year staff salary increases, 1948-1967
Reorganization and move, 1954
Fifty Years in Chi Omega, April 5, 1950
Dean of Women’s Office purpose, philosophy, program, 1955-1956
Work – program, etc., 1963
Student Life staff retreat, 1958
Counseling work of Dean of Women’s staff, 1956
Sample of procedures issued to each staff member, 1967
Miscellaneous, 1936-1937
Correspondence concerning Carousel Apartments, 1964
Job analyses and staff organization:
Job descriptions, 1963-1966
Staff duties, 1940-1948
Job analyses, assistant Dean of Women, 1943-1954
Correspondence concerning request for fifth position – Dean of Women’s staff, 1960
Job description, assistant to the Dean of Women, 1960-1961
Consultant to the Dean of Students, 1969
Annual reports, Dean of Women’s Office, 1945-1968
2.325/G129 (3916697) Dean of Women’s office, staff, and programs, 1938-1939
Miss Dorothy Gebauer, Dean of Women, staff meetings, 1936-1945
Staff minutes, 1956-1958
Spring staff meeting minutes, 1958-1959
Staff schedule, minutes, and agenda, 1965-1967
Copy of staff meeting minutes, 1943-1950
Student Life staff retreat, January 17, 1968
Joint staff meetings, 1966-1968
Staff meeting notes, 1967-1968
Student Life staff retreat, January 1958
Miscellaneous printed material, 1954-1970
Dr. Hackerman, Dean Baruett, and Dr. Smiley, 1961-1970
The Last Dean of Women and Dean of Men at the University of Texas at Austin, September 1969
Staff retreat, November 16, 1968
75th anniversary – The University of Texas, 1957-1958
Charts, etc. – Present and History of the University of Texas, 1954-1968
Photograph of Mrs. Helen Marr Kirby
Miscellaneous, 1966-1967
Miscellaneous pamphlets, 1926-1967
4S13 (4517562) Annual reports:
Dean of Women, 1932-1968:
4S14 (4514098) 1956-1968
4S15 (4514065) Dean of Student Life:
4S16 (4514076) 1953-1959
4S17 (4513856) 1959-1962
4S18 (4513845) 1962-1964
Assistant Dean of Men and Director of Student Employment, 1938-1939
International Advisory Office:
4S19 (4533220) Staff meeting minutes:
Dean of Women, 1943-1968
Dean of Student Life, 1957-1958
4S20 (4533219) Student housing:
The Castilian
Carousel Apartments
College House
Contessa West
Deutsches Haus
Dexter House
Hardin House
Heflin Manor
International House
Kirby Hall Dormitory
Madison House
Nueces College House
Scottish Rite Dormitory
University Arms
4S21 (4517369) General student housing:
Minutes of the Committee on Student Living Accommodations
Boarding House, cases, 1922-1924
Woman’s Building staff, 1927
Residence hall architecture
Personnel program in University Residence Halls for Women
Discipline Procedures
House Councils
Cooperative Houses
Inter-Cooperative Council
Analysis of Women’s Enrollment and Housing, 1958-1970
4S22 (4517132) Minimum sanitation standards for student residences
Regulations governing student conduct
National Housing Conference proceedings, 1949
Report of the Sub-Committee on Housing
Report of Counseling Staff and Costs in Residence Halls
Suggestions Relative to Residence Halls by Margaret Peck, 1961
Approved housing prices
Approved housing lists, 1943-1951
4S23 (4517370) Approved housing lists, 1952-1962
Approved housing lists, 1962-1965
Housing information and regulations
4S24 (4514586) General information and calendars
Housing contract forms
Forms used by Dean of Women
4S25 (4533230) Housemothers’ packet, 1964-1965
Housemothers’ packet, 1967
Manual for Residence Hall Counselors, Resident Hostesses, and Sorority Chaperones
Handbooks for men and women residences halls
Upper class advisor news and handbook
Housemothers’ Association:
Minutes, 1936-1941
Minutes, 1941-1942
Resident Hostesses Association:
Minutes, 1946-1947
Minutes, 1947-1950
4S26 (4517347) Resident Supervisors Association minutes, 1950-1968
Housemothers’ Association, 1939-1940
Resident Supervisors’ Association, 1958-1967
Resident Supervisors’ Association mailing lists, 1960-1965
Housemothers’ Association programs, 1934-1941
Resident Hostesses Association programs, 1942-1959
Resident Supervisors’ Association, 1959-1966
4S27 (4517380) Student life:
Campus organizations:
Student organizations
Student leaders and organizations
The Group
Student Assembly
Students’ Association
House Chairman Organization
Freshman Council
University Panhellenic Council
Interfraternity Council
4S28 (4517336) Committee Reports on Sororities and Fraternities
University YMCA and YWCA
University of Texas Sports Association
Texas Cowboys
Organization of Arab Students
International Office
Outlook Club minutes and directory
University activities:
Institutional Rules on Student Services and Activities
Student Services Institute
Testing and Counseling Center
Telephone Counseling and Referral Service
75th anniversary
Dad’s Day
Intramural sports for women
S.M.U Symposium, 1970
Anti-war strike, 1970
Commencement materials, 1965-1966
4S30 (4517358) Commencement materials, 1967-1969
Continuing Education of Women
Texas Today and Tomorrow
Challenge ‘66
4S31 (4519885) "Selecting a Career," 1931
Dean of Students:
Orientation materials
4S32 (4517620) Institutional:
University controversies
Harry H. Ransom file
Logan Wilson file
University Publications:
Ex-Student Directory, 1883-1925
The Blacks, 1969-1970
Other publications
4S33 (4517610) Other publications
Helen M. Kirby file:
Biographical material
Reference to Helen M. Kirby
Reminiscences about Helen M. Kirby
Notes and mailing lists
Newspaper clippings
Ceremonies in honor of Helen M. Kirby
Autograph book dedicated to Helen M. Kirby
Wesleyan College Bulletin
4S34 (4517595) Co-ed scrapbooks:
4S35 (4523441) 1922-1923
4S36 (4517584) 1925-1926
4S37 (4519524) 1928-1929
4S38 (4519513) 1931-1932
4S39 (4519502) 1933-1934
4S40 (4523430) 1936-1937
4S41 (4517609) 1938-1939
4S42 (4517573) 1938-1939
4S43 (4520385) 1939-1940
Plaque of Old Main Building
4N251 (4343257) Photograph of Mrs. Helen Marr Kirby
4N252 (4384979) Painting of Kinsolving Dormitory
4N253 (4607268) "Texas -- Today and Tomorrow," pictorial drawings
4T407 (4519863) Professional associations and conferences:
National Association of Deans of Women, 1933-1940:
Purpose and program
Bulletins, 1933-1937
Journal, annual proceedings, vol. III, no. 4, June 1940
The University of Texas Dean of Women, 1911-1968:
Sampler of questionnaire, high school graduate, 1928
TADW questionnaire (blank form), January 19, 1955
Office records, 1911-1968
Membership rosters
Texas State Teacher Association, 1937-1944:
Sectional meeting, undated
Fifty-ninth Annual Convention, November 25-27, 1937
News bulletin, March 22, 1937
61st Annual Convention, November 30 – December 2, 1939
Roster, 1944
Texas Association of Deans and Advisors of Women and Girls, 1924-1960:
Revised proposed constitution
Annual conference, November 28, 1924
Regional conference, January 16, 1937
Regional conference, January 21, 1938
Membership directory, 1944-1947
Minutes of the annual conference, November 29, 1929
Program, November 22, 1940
News bulletins, 1935-1955
Annual work conferences, 1949-1960
The 1960 summer conference, June 19-24, 1960
Newsletters, 1955-1956
2.325/G130 (3934134) Southwest Association of Student Personnel Administrators, 1965, 1966


Student organizations and activities, 1912-1973

3L2 (4539918) Co-ed Assembly:
Presidents’ notebook, correspondence, minutes, reports, and clippings, 1948-1956
Minutes and attendance records, 1949-1954
Correspondence, reports, and other papers, circa 1930-1954
2.325/F35 (at SRH) Minutes, 1946-1949
Scrapbook, 1940-1941
3L3 (4539907) Activities handbooks, 1948-1953
Co-ed Council, 1929-1931
Co-ed Forum, 1957-1958
University Women’s Council letters, reports, clippings, and completed questionnaires
Panhellenic Association pamphlets and clippings, 1926-1961
Officers’ training conference:
Proceedings, 1936-1939
Correspondence, notes, and other papers, 1936-1949
Sponsors’ conference, 1937
Fireside Forum, 1934
Round-Up, 1939-1942
2.325/F35 (at SRH) Co-Ed Council minutes, 1929-1938
3L4 (4531166) Intramural Sports for Women – letters, reports, financial papers, minutes, and programs, 1933-1947
Miscellaneous activities, 1915-1962
Mortar Board - Visor:
Initiation, constitution, and by-laws
Literary productions and miscellaneous
Minute book, 1912-1917
Memo book, 1925-1927
3L5 (4531122) Mortar Board:
Correspondence, 1922-1949
Memoranda, circa 1930-1948
Chapter annual reports, 1934-1948
Miscellaneous chapter reports, 1925-1946
3L6 (4531111) Minutes, 1923-1950
Members and alumnae
Examinations, 1931-1938
Freshman convocation and other campus services, 1931-1938
Sophomore scholarship award, 1941-1950
Ceremonies, method of voting, certificate
Organization registration cards, 1927-1943
Treasurer’s book, 1931-1946, undated
Pictures and clippings
3L7 (4514429) Scrapbook, 1944-1945
Constitution and by-laws
Section convention, minutes, 1918-1946
National organization miscellany
Petitions for membership by colleges and universities
3L8 (4514418) The Mortar Board Quarterly, 1925-1942
Cap and Gown:
Correspondence, 1934-1960
Reports, notes, and memoranda, 1932-1952, undated
Minutes, 1954-1958
President’s notebook, 1955-1957
Notebooks, 1926-1937, 1938-1943
3L9 (4514407) Financial papers, 1940-1961
Clippings and other printed material, 1930-1949
Cap and Gown Council
Career Corner
Career Conference, 1949-1950
Survey of senior women, 1942
Honors’ Day, 1949-1951, 1960
Swing-Out, 1922-1962, undated
2.325/K54 (at SRH) Scrapbooks, minutes, clippings, initiations, 1941-1950
Test scores of sorority pledges, 1937-1938
3L10 (4514393) Alpha Lambda Delta:
Correspondence, 1941-1960
Memoranda, 1941-1954
Annual chapter reports
National officers’ annual reports, 1953-1954
Minutes of the 18th Annual Executive Council
3L11 (4514087) Lists of members, potential members, and officers
Certificates, financial papers, and miscellaneous
3L12-15 (4514167, 4519466, 4517631, 4517642) Student organizations, A-Y
Non-student organizations:
Ex-student organizations
Faculty Women’s Club
Miscellaneous university publications
Miscellaneous papers
4M422 (4349093) Glamazon scrapbook
4M423 (4349082) Scrapbook
3S178 (at SRH) Scrolls used at Swing-Out
Broadsides #1261
2.325/G128 (3933970) Zeta Beta Tau, 1930-1931
Triangle fraternity, 1972-1973
Hispano-Americano, 1947-1953
China House, 1950-1952
Half Moon, 1931-1932
Omicron Delta Kappa, 1948-1949
Kappa Psi, 1951-1958
Delta Theta Phi, 1930-1954
Offices of service and some other student organizations, 1970-1971
2.325/G129 (3916697) Social calendar rules, 1961-1966, undated
Alpha Chi Sigma:
Semester report and financial statements, 1957-1962
Correspondence and miscellaneous, 1957-1962
Alpha Rho Chi, 1965-1967
Correspondence, 1965-1966
Calendar of events, 1965-1966
Crow’s Nest:
Correspondence and miscellaneous, 1956-1962
Miscellaneous, 1949-1953
Semester reports and financial statements, 1953-1962
Discipline, other campuses, 1967
Discipline Committee, faculty, 1965-1967
Delta Theta Phi:
Semester reports and financial statements, 1956-1961
Financial reports, 1949-1962
Kappa Psi:
Semester reports and financial statements, 1956-1962
Financial reports, 1956-1958
Oak Grove:
Correspondence and miscellaneous, 1956-1961
Semester reports and financial statements, 1956-1961
2.325/G130 (3934134) Kappa Psi:
Correspondence and miscellaneous, 1956-1962
Phi Delta Chi:
Semester reports and financial statements, 1957-1962
Correspondence and miscellaneous, 1957-1962
Social Calendar Committee:
Minutes, 1953-1965
Miscellaneous, 1955-1965
Handbook, 1965
Code of conduct and S.S., 1960-1963
Men’s Co-op, 1964
O.U. – Texas dance, 1964-1966
Rush, 1965
Social regulations, Intercooperative Council, undated
Student Conduct at Brown University, undated
Student activities, 1967
Miscellaneous, undated
Semester reports and financial statements, 1953-1962
Correspondence and miscellaneous, 1953-1962
Miscellaneous, 1946-1953
ZBT, 1965
Directory of Deans and Fraternity Advisors, 1968-1969
Discipline – SDS rally, 1967
Correspondence concerning SDS rally, 1967
Discipline Committee students, 1967, undated
Flipped Out Week, April 1967
Student Cooperative Association, 1966-1967
PFC, 1965, undated
Student organizations maintaining houses, undated
Student Life staff minutes, 1964-1966
Varsity Carnival, 1964-1966
Interfraternity Council, 1965-1967
Use of University-owned facilities, 1964-1966
Student’s Cooperative Association, financial reports, 1960-1961
Fraternity members lists, undated