University of Texas, Dolph Briscoe Center for American History

A Guide to the Ray Ward Collection, 1966-1997

Descriptive Summary

Creator Ward, Ray
Title Ray Ward Collection
Dates: 1966-1997
Abstract Ray Ward was the president of the International Association of Assembly Managers, an arena manager and a consultant. Correspondence, minutes, printed material, financial records, and course materials relate to the International Association of Assembly Managers (IAAM) and the IAAM School for Public Facility Management. Forms part of The Professional Touring Entertainment Industry Archives.
Accession No. AR: 97-252
Extent 8 ft.
Language English.
Repository Dolph Briscoe Center for American History The University of Texas at Austin

Biographical Note

Ray Ward was an arena manager, consultant, and the sixty-second president of the International Association of Assembly Managers (IAAM). Ward was elected and served as president of IAAM from 1988 to 1989. He was the first and only president to graduate from the IAAM School for Public Facility Management at Oglebay in Wheeling, West Virginia, which began in 1987. During his time as president, Ward expanded IAAM's international involvement into England. Ward served as an arena manager for the Oakland-Alameda County Coliseum, also known as the McAfee coliseum, which opened in 1966. Drawing on his arena management experience he joined with Thomas P. Parkinson, and William Cunningham to consult for other arenas around the country.

Forms part of Touring Entertainment Industry Archive.

Scope and Contents

Correspondence, minutes, course materials, financial records, subject files, printed material, legal documentation, and a cassette tape document the activities of and Ray Ward's involvement with the International Association of Assembly Managers (IAAM) and the IAAM School for Public Facility Management. Records are arranged in accordance with the organizational structure of the IAAM. The Board of Directors series includes meeting files from annual meetings and mid-winter meetings, including meeting agendas, minutes, and correspondence. The Trustees series references the IAAM Foundation, which "funds a variety of educational programs, professional development efforts and research projects for public assembly facility management professionals." The President series includes correspondence sent and received by Ray Ward regarding IAAM matters, and the Professional Touring Entertainment Industry Archives. Three councils are represented including: Board of Education; Industry Affairs Council; and Life Safety Council. The Board of Education focuses on professional development of members, such as the The School for Public Facility Management subseries, which includes curriculum material for the first and second class of each year, except the first course in 1987, which only had one class. The school "is an educational program to develop future management personnel and to perpetuate a standardized curriculum/body of knowledge to the Public Assembly Facility Management Industry." By attending the school, members of IAAM can obtain continuing education credit. The Director at Large series represents different types of assembly halls including arenas, convention centers, exhibit halls, and stadiums. The survey series includes methodology, correspondence, and results from survey conducted by IAAM and other third parties. The industry profile survey was designed by IAAM members to help facilities measure their performance. Public assembly facility management material completes the remainder of the collection with agreements, proposals, and brochures.


Access Restrictions

Unrestricted access.

Use Restrictions

This collection is stored remotely at the Library Storage Facility; at least 72 hours notice is required.

Index Terms

Subjects (Persons)
Ward, Roy--Archives
Subjects (Organizations)
International Association of Assembly Managers--Archives.
International Association of Assembly Managers
School for Public Facility Management--Archives.
Civic centers--Administration.
Executives--Training of.
Facility management.
Public buildings--Administration.

Administrative Information

Preferred Citation

Ray Ward Collection, 1969-1997, Dolph Briscoe Center for American History, The University of Texas at Austin.

Detailed Description of the Collection



97-252/4 (06196460) Board of Directors
97-252/4 (06196460) Meetings, 1975-1989
97-252/5 (06196448) 1989-1996
2X82a Board meeting, by-law discussion, 1988 (audiocassette)
97-252/5 (06196448) Long range planning committee, 1988, 1993-1996
Honorary/McElravy awards, 1993
Code of ethics, undated
General, 1994-1996
Meetings, 1987-1995
Financial documentation
Financial statements and independent auditor's report, year's end, June 30, 1988-1989
Education-Tickets to the future, final report
Fundraising assessment, strategic plan, 1994, 1996
Marketing plan, 1996
Foundation report, 1986-1987
Executive Director
Headquarters operations manual, working draft, 1989
97-252/1 (06196459) President
Correspondence, 1976-1997
Bylaws committee
Policy manual, 1990-1991
Second Vice-President
Annual conference planning committee
Conference program and trade directories, 1968-1972
Proceedings of the annual conference, 1966-1972
97-252/6 (06197000) Annual conference brochures, 1968-1969, 1977-1978, 1982-1986
Conference and trade show material, 1988-1989
Opening ceremonies, July 1989
Awards luncheon, 1989
New managers seminar
Papers presented, 1971, 1972
Concessions and contractors, 1969
How the IAAM can assist new managers, July 1977
New board workshop, 1985
Taking control: time management for the facility executive, 1982
Silent auction material, 1988
Horizon conference corporation, 1988
Site selection material, 1988-1990
Past President Council
General, 1995-1996
Board of Education
Board of Governors
Meetings, 1994-1996
Board of Regents
Meetings, 1995
Certification Board
Certified facility executive exam questions, undated
Certified facility executive recertification, undated
Professional development committee
General, 1993-1996
Meetings, 1995-1996
School for public assembly facility management at Oglebay
Oglebay Board of Regents meeting, 1989
Mission statement, bylaws, December 1991
Correspondence, 1987-1992
Oglebay school, 1989-1996
Service effectiveness training, 1988
97-252/2 (06196980) 1993-1997
Curriculum goals, 1987
Curriculum, 1987-1993
97-252/3 (06196970) Curriculum, 1993-1994
Evaluation and recommendation pages, 1994
Scholarship program, 1987-1994
CEO retreat subcommittee
Forum, 1995
Final report, 1995
Internship subcommittee
Internship material, 1991-1994
Mentor program subcommittee
Mentoring program, 1995-1996
Student membership subcommittee
Student membership, 1993-1995
Video program subcommittee
Video training program, 1993-1995
Industry Affairs Council
Diversification committee
Diversity material, 1995
Membership committee
General, 1977
Accumulated points for members, 1989
Guide to members and services, 1984-1995
97-252/8 (06196991) External Affairs Committee
IAAM News, 1994-1997
Facility Manager, 1988-1989
Public relations report, 1982-1984
Political action manual, 1997
Life Safety Council
International crowd management committee
Crowd management seminar, 1985-1988
Crowd management annotated bibliography, 1984
Techniques for effective alcohol management (TEAM), 1984-1986, 1989
Director at Large
Arena committee, 1986
Convention centers/exhibit hall committee, 1988
Exhibits committee, 1988
Stadium committee, 1988
District VII
Meetings, 1975-1981
Programs, 1994-1995
Gallup poll statistics for the IAAM, 1991
Industry profile survey, 1994-1996
Correspondence, 1992-1994
Membership survey, 1992
Organization and compensation survey, 1989
Performing arts facilities, mini survey, 1995
Professional sports lease survey, 1985
97-252/7 (06196437) Questionnaire concerning IAAM, undated
Survey testing, undated
Public Assembly Facility Management
American Royal Center, Kansas City, MO, proposal for management agreement, 1985
Long Beach convention and entertainment center, request for proposal, 1980
Metropolitan sports facilities, conceptual phase, 1978
Oakland-Alameda county coliseum, 1985-1986
Omaha, Nebraska, public facilities management proposals, 1992
Phoenix civic plaza, box office procedures, 1974
Pontchartrain convention and civic center, management agreements, 1988
Sheffield agreement, 1989
Management agreements, 1977
Indenture of lease, 1979
Three Rivers Stadium, Pittsburgh, Pennsylvania, 1979-1983
Venue brochures, undated