Woodson Research Center, Rice University

Guide to the Houston Area Community Services, Inc. records, 1986-2014 MS 670

source Fuentes, Joe
Title: Houston Area Community Services, Inc. records
Dates: 1986-2014
Identification: MS 670
Quantity: 3.5 Linear Feet4 boxes
Language: English
Repository: Woodson Research Center, Rice University, Houston, Texas

Biographical / Historical

HACS was established in 1998 as a minority-based AIDS service to African American and Hispanic/Latino people living with HIV/AIDS. Objectives were to provide affordable, quality medical care, a pharmacy, behavioral health services and living assistance to individuals and families residing in Harris County and the surrounding areas. In 1997 the founder Joe Fuentes realized the need for an expanded health organization that would provide essential and specialty health services to patients living with chronic conditions such as HIV/AIDS. Mr. Fuentes was then able to extend the approach to all eligible residents of Harris County who were faced with the same social determinants that contributed to poor health.

In 1986 volunteers from Christ Church Cathedral and Bering Memorial United Methodist Church established Bering Community Service Foundation to provide compassionate care to people living with challenges posed by the new epidemic of HIV/AIDS. The same year, Eleanor Munger, founded a residential hospice, Omega House to provide a safe and caring environment for those living through the final stages of HIV/AIDS. Omega House joined with Bering to offer a holistic approach to care for those with HIV/AIDS and formed Bering Omega Community Services to offer a wide range of healthcare and social services for indigent, under-served clients in the greater Houston area.

In November 2016, Houston Area Community Services and Bering Omega merged as a Federally Qualified Health Center under the name Avenue 360 Health & Wellness.

Scope and Contents

The Houston Area Community Services records document the merged efforts of Bering Memorial United Methodist Church and Omega House to serve indigent and underserved patients of HIV/AIDS who could no longer be helped by the traditional medical community. The records are a comprehensive, but not all-inclusive, accounting for the functions of the administrative, financial, committee, business- and service-oriented areas for HACS primarily for the period 1998-2014 as overseen by President Ann Read.


The collection is arranged in four series, with subseries as appropriate: Series I Administrative/operational; Series II Committees; Series III Financial/budget/insurance; Series IV Organizations/business- and service-related


Conditions Governing Access

Materials are open to the public.

Conditions Governing Access

Stored off-site at the Library Service Center. Please request this material via woodson@rice.edu or call 713-348-2586.”

Conditions Governing Use

Permission to publish from the Houston Area Community Services, Inc. must be obtained from Woodson Research Center, Fondren Library, Rice University.

Index Terms

Community-based social services
Texas -- Houston
Fuentes, Joe

Administrative Information

Preferred Citation

Houston Area Community Services, Inc., MS 670, Woodson Research Center, Fondren Library, Rice University

Immediate Source of Acquisition

The collection was donated by Avenue 360, formerly Houston Area Community Services, Inc., Joe Fuentes, Executive Director, on Oct. 26, 2016.

Detailed Description of the Collection

Series I: Administrative / Operational

Box Folder
1 1 Articles of Incorporation 1998
2 Organizational chart
3 Security
Box Folder
1 4 Training
5 Timesheets/mileage
6 Turnover
7 Human Resources issues
8 Website
9 IT project
10 Project listing 2008
11 Gala "Sing for Hope" 2014
12 Server usage report 2007
13 Incident reports
14 Legal
15 Vinson & Elkins
Box Folder
1 16 2920 Fannin
17 1407 Hawthorne
18 Prospects/ideas
19 New facility sites
20 Symposium: "Promising Practices in Community Health Center Design" 2013-02-06
21 Property tax exemption 2006
22 Sales tax exemption
23 Directory of services provided to Bering/Omega 2008-04-28
24 Volunteers
25 Vision for future
26 Quality management improvement plans
27 Letters of collaboration
28 Special events
29 Safesite Storage
30 Contracts/licenses
31 Surveys
United Way Wage & Benefit Survey 2006-07, 2008-09
32 Marketing
33 Development
34 Grants manager
35 Grant proposals
Board of Directors
Box Folder
1 36-37 Meeting minutes & supporting materials
37 Retreat 2008
38 Retreat 2010

Series II: Committees

Box Folder
2 1 Compliance Performance Improvement cmte.
2 Comprehensive HIV Planning cmte.
3 Executive cmte.
4 Finance cmte.
5 Planning cmte.
6 Program cmte.
7-8 Strategic Planning subcmte.
9 Strategic planning
10 Strategic Plan 2008
11 Strategic Plan 2012-2015

Series III: Financial / Budget / Insurance

Box Folder
2 12 Total services revenue & cost
13 In-kind contribution
14 Budgets & actual
15 Accounts listing
16 Accounts status
17 Accounts status-Northern Trust
18 Gift detail report 2007-04-01-2007-04-30
19 Capital expenditures
20 Financial statement & audit 2011-2012
21 Summaries of benefit costs for staff
22 401K plan participation
23 Workers compensation
Benefit Concepts, Inc. group insurance proposals
Box Folder
2 24 Renewal effective date June 1, 2008
25 Renewal effective date June 1, 2009
26 Renewal effective date June 1, 2010
27 Renewal effective date June 1, 2012
28 Renewal effective date June 1, 2013
29 Renewal effective date Dec. 1, 2013
30 Renewal effective date June 1, 2014

Series IV: Organizations / Business and Service related

Box Folder
3 1 Bering Memorial United Methodist Church
3 Care Center/Day Treatment 2011
4 Community health workers
5 Community needs assessment 2011-2012
6 Consulting services
7 Dental clinic
8 Government affairs
9 Greater Heights area Chamber of Commerce
10 Harris County Appraisal District
11 Harris County Healthcare Alliance
12 Health & Human Services
13 Health promotion
14 HIPAA privacy rule
15 Hospice business plan proposal 2011, 2013
16 Housing assistance 2011
17 Houston Endowment annual report 2011
18 Houston Read Commission server maintenance 2009
19 High Quality Management Program
Strategies for Implementing Your HIV Quality Improvement Activities 2009-04
The Game Guide: Interactive Exercises for Trainers to Teach Quality Improvement in HIV Care 2006-08
A Guide to Consumer Involvement: Improving the Quality of Ambulatory HIV Programs 2006-08
Measuring Clinical Performance: A Guide for HIV Health Care Providers April 2002; revised 2006
HIVQUAL Group Learning Guide: Interactive Quality Improvement Exercises for HIV Health Care Providers May 2002; revised 2006
Making Sure Your HIV Care is the Best It Can Be June 2002; revised August 2006
HIVQUAL Workbook: Guide for Quality Improvement in HIV Care 2006-09
Solutions for HIV Clinics
Houston/Harris County Community Transformation Initiative Health Equity Policy Scan Report 2012
20 Demographic profile for registered clients 2011
21 Standards of care for HIV services
22 HIV diagnoses by zip code
23 HIV/AIDS needs assessment Houston area 2014
24 HIV/AIDS data
25 Montrose Counseling Center
26 National AIDS policy
27 One Voice Texas
Ryan White Planning Council
Box Folder
3 28 2009-2011
29-30 2012
31 Grant log 2009-2011
32 Billing history 2010
33 Audit 2011
Box Folder
4 1 Licensing for home care
2 Texas Association of Community Health Centers
3 The Resource Group
4 Special care facilities
Texas Workforce Solutions
5 Workforce solutions/Texas Workforce 2009
"It's Far from Over;" Bering Omega Community Services