Woodson Research Center, Rice University

Guide to the Rice University Presidential Inaugural Committee Records: President Malcolm Gillis, 1993 UA 118

creator Rice University.
Title: Rice University Presidential Inaugural Committee Records: President Malcolm Gillis
Dates: 1993
Abstract: Correspondence, programs, invitations, planning materials, photographs, press releases, news clippings, and other materials documenting the daily business of the Presidential Inaugural Committee as it prepared for the Oct. 29-31, 1993 inauguration of Malcolm Gillis.
Identification: UA 118
Quantity: 5.5 Linear Feet(10 boxes)
Language: English
Repository: Woodson Research Center, Rice University, Houston, Texas

Biographical / Historical

The Presidential Inaugural Committee is charged with the overall planning of the presidential inauguration and the events surrounding it.

On Saturday, October 30, 1993 Malcolm Gillis was installed as the sixth president of Rice University. On Friday, October 29, Charles Duncan, Chair of the Board of Governors, presented the summons calling for Dr. Gillis to attend his investiture. The inaugural ceremony took place at 5:30 p.m. and was to be held in the Academic Quadrangle, however, bad weather caused the installation to be moved to Autry Court. The inaugural theme was “A Lifetime of Learning.” The Rice Chorale and Band provided music. Bagpipes were also played by a Rice University student.

The inaugural dinner was held at the Westin Galleria Hotel, on Friday evening. There was a private dinner for the Gillis’ on Saturday evening at the Cohen House. Other events included a buffet supper for delegates and on Sunday, there was a student festival and a University barbecue outside the Rice Memorial Center.

About 750 delegates came for the ceremony; 1500 attended the inaugural address.

Dr. Gillis received a B.A. (1962) and an M.A. (1963) from the University of Florida. He earned his Ph.D. in economics from the University of Illinois in 1968. Teaching positions included Duke University and Harvard. In 1986 he was named dean of the Graduate School and Vice Provost for Academic Affairs at Duke and in 1991 he became dean of the Faculty of Arts and Sciences. Dr. Gillis assumed the presidency of Rice on July 1, 1993.

In June 2004, Dr. Gillis stepped down to resume his teaching career.

Scope and Contents

Correspondence, programs, invitations, planning materials, photographs, press releases, news clippings, and other materials documenting the daily business of the Presidential Inaugural Committee as it prepared for the Oct. 29-31, 1993 inauguration of Malcolm Gillis.


Conditions Governing Access

Stored off-site at the Library Service Center. Please request this material via woodson@rice.edu or call 713-348-2586.

Access Restrictions

This material is open for research.

Use Restrictions

Permission to publish material from Presidential Inaugural Committee Records: President Malcolm Gillis must be obtained from the Woodson Research Center, Fondren Library, Rice University.

Index Terms

College teachers
Rice University.
Rice University. Office of the President.
Gillis, Malcolm

Related Materials

See also Malcolm Gillis presidential papers at WRC, and President’s Office/Assistant to the President, Carl MacDowell (Record Group).

Administrative Information

Preferred Citation

Rice University Presidential Inaugural Committee Records: President Malcolm Gillis, 1993, Woodson Research Center, Fondren Library, Rice University.

Immediate Source of Acquisition

Transferred from President’s office via Barbara Kile; Inaugural Committee, Bob Patten, Chair, H. B. Poindexter received in October and December 1993, December 1994, September 23, 2002.

Detailed Description of the Collection

Series I: Committee Working Papers

Scope and Contents note
Series I includes all the working papers compiled by the inaugural committee. They are housed in four binders. The material consists of Volume I, Administration documents, such as organizational chart, committee meeting minutes and agendas, budget and expense information; Volume 2, Invitations and Delegate Information, which includes lists; Volume 3, Installation Ceremony material, such as music, speakers, scenario, etc.; Volume 4, Other Events and Medial Coverage, which includes reception, dinner and symposium material.
Subseries A: Volume I / Administrative
Box Folder
1 Vol.I part 1 Inaugural Committee Members
Vol.I part 2 Schedule of Events
Vol.I part 3 Organizational Chart
Vol.I part 4 Inaugural Committee Meetings – Agenda/Minutes
Vol.I part 5 Post-Inaugural Comments
Vol.I part 6 Security and Transportation
Vol.I part 7 Congratulatory/Thank-you Notes
Vol.I part 8 Budget
Vol.I part 9 Accounting Reports
Vol.I part 10 Expenditures/Invoices
Subseries B: Volume II / Invitations/Delegates
Box Folder
1 Vol.II part1 Invitations/Tickets
Vol.II part 2 Invitation Lists (Class I – Delegates)
Vol.II part 3 Invitation Lists (Class II and III)
Vol.II part 4 Delegate Responses and Greetings Received
Vol.II part 5 Delegate and Special Guests Correspondence
Vol.II part 6 Delegate Registration
Vol.II part 7 Student Hosts
Vol.II part 8 Delegate Packet
Subseries C: Volume III / Installation Ceremony
Box Folder
1 Vol.III part 1 Installation Program
Vol.III part 2 Plans for Academic Quadrangle and Autry Court
Vol.III part 3 Marshals (Planning and Correspondence)
Vol.III part 4 Music Arrangements
Vol.III part 5 Speakers
Vol.III part 6 Correspondence, miscellaneous
Vol.III part 7 Scenario
Vol.III part 8 Faculty and Student Participants
Subseries D: Volume IV / Other Major Events, Media Coverage, Inaugural Proceedings
Box Folder
1 Vol.IV part 1 Staff Reception
Vol.IV part 2 Inaugural Dinner
Vol.IV part 3 Symposium
Vol.IV part 4 Festival and Barbecue
Vol.IV part 5 Media Coverage Planning
Vol.IV part 6 News Coverage
Vol.IV part 7 Inaugural Proceedings

Series II: Inaugural Ceremony Planning

Scope and Contents note
Includes files used in planning the inaugural ceremony, such as lists and programs, invitations. One staff t-shirt from the inaugural festival is included.
Subseries A: Inaugural Committee
Box Folder
2 1 Letterhead
2 Letterhead / order
3 Members
4 Minutes and Correspondence
5 Budget
6 Expenses
7 Office Procedures and Forms (Committee Badge)
8 [Inaugural] Schedule of Events
9 Scheduling and Logistics
Subseries B: Delegates
Box Folder
2 10 Lists, Correspondence and Responses
11-12 Packets
Box Folder
3 1 American Colleges and Universities – Lists and Responses
2 Foreign Institutions – Lists and Responses
3 Learned Societies and Councils – Lists and Responses
Subseries C: Invitations
Box Folder
4 1 Class I
2 Class I-A
3 Class II
4 Class II-A
5 Class III
6 Copies and Order
7 First Set of Proofs
Subseries D: Lists
Box Folder
4 8 Gillis Dinner – Cohen House, October 30, 1993/and Responses
9 Inaugural Dinner, October 29, 1993/and Seating Arrangements
10 Faculty and Staff/and Marching Orders
Box Folder
5 1 Gillis List
2 Guest Lists
3 Invitation – Class I
4 Invitation – Class I-A
5 Invitation – Class II
6 Invitation – Class III
7 [Gillis] Inaugural Album
8 Inauguration – Details
9 Reserved Seating
10 Publicity
Subseries E: Extra copies
Box Folder
6 1 Delegate Packets and Other Loose Material
2 Invitations – Class I
3 Invitations – Class II
4 Invitations and Reply Cards – Reception, Dinners, Barbecue
5 Programs – Inaugural Ceremony
6 Programs – Inaugural Dinner
7 Schedule of Events
8 Tickets – Symposium and Reserved Seating
Box Folder
7 - Staff T-shirt from Inaugural Festival

Series III: Testimonials and letters

Scope and Contents note
Testimonials and letters received listed in alphabetical order. Some are certificates and some are letters. Bound certificates are filed in one box at the end. The official Summons is filed here. Also nonofficial letters received are in this series.
Box Folder
8 - Academie Francaise
- Amber University
- American Academy of Arts and Sciences
- American Council on Education
- American Historical Association
- American Philosophical Society
- American Society for Legal History
- American Society of Mechanical Engineers
- Arizona State University
- Armstrong State College
- Association of American Colleges
- Association of American Universities
- Baylor University
- Bennington College
- Berry College
- Brandeis University
- Brigham Young University
- Brooklyn – CUNY
- Case Western Reserve University
- Centre College
- [The] Citadel – Military College of South Carolina
- Clark University
- Clarkson University
- Colgate University
- College of William and Mary
- Colorado School of Mines
- Colorado State University
- Connecticut College
- Cornell College
- Dartmouth College
- DePaul University
- Dickinson College
- Drake University
- Duke University
- Emory University
- Erasmus Universiteit Rotterdam
- Florida State University
- Florida Tech
- Franklin & Marshall College
- Gakushuin University
- Gakushuin University/Center for International Exchange
- Gallaudet University
- Goucher College
- Grambling State University
- Harvard University
- Hebrew University of Jerusalem
- Houston Community College/Northwest College
- Huston-Tillotson College
- Illinois Wesleyan University
- Indiana University
- Institut de France – Academie des Sciences
- Institute for Advanced Study
- Iowa State University
- Jarvis Christian College
- Kalamazoo College
- Kingdom of Saudi Arabia
- Lee College
- Lewis & Clark College
- Loyola University of Chicago
- Makerere University
- Massachusetts Institute of Technology
- McGill
- Memphis State University
- Mercer University
- Michigan State University
- Mills College
- Millsaps College
- Ministry of Finance, The Republic of Indonesia
- Mississippi State University
- Morehouse College
- National Science Foundation
- National Taiwan University
- National University of Singapore
- New York University
- North Dakota State University
- Northeastern University
- Northern Arizona University
- Northern Illinois University
- Northwestern Alumni Association
- Oberlin
- Ohio State University
- Pitzer College
- Pomona College
- Princeton University
- Providence College
Box Folder
9 - Radcliffe College
- Reed College
- Rensselaer Polytechnic Insitute
- Rhode Island School of Design
- Rollins College
- Saint John’s University
- Saint Louis University
- San Jacinto College Central
- Sigma XI, The Scientific Research Society
- Slippery Rock University
- Smith College
- Southwestern University
- Stanford University
- Stephens College
- Stetson University
- Supreme Audit Board, Republic of Indonesia
- Swiss Federal Institute of Technology Zurich
- Technische Universitat Munchen
- Temple University
- Tennessee Technological University
- Texas Christian University
- Texas Higher Education Coordinating Board
- Texas Lutheran College
- Tulane University
- Universidad Complutense
- Universidade de Sao Paulo
- Universita di Bologna
- Universitat de Barcelona
- Universitatis Iagellonicae
- Universiteit van Amsterdam
- University of Arizona
- University of California
- University of California-Berkeley
- University of California-Davis
- University of California-Santa Barbara
- University of Cambridge
- University of Capetown
- University of Chicago
- University of Colorado
- University of Connecticut
- University of Delaware
- University of Florida
- University of Georgia
- University of Glasgow
- University of Hawaii
- University of Houston-Clear Lake
- University of Houston-Law Center
- University of Iowa
- University of Kansas
- University of Leeds
- University of London
- University of Maryland at College Park
- University of Melbourne
- University of Minnesota
- University of Mississippi
- University of Missouri Systems
- University of Nebraska
- University of Nevada, Reno
- University of New Hampshire
- University of New Mexico
- University of Northern Colorado
- University of Oregon
- University of Oxford
- University of Pennsylvania
- University of Pittsburgh
- University of Rhode Island
- University of Richmond
- University of Saint Thomas
- University of San Diego
- University of South Alabama
- University of South Florida
- University of Southern California
- University of Southern Mississippi
- University of Texas-Pan American
- University of Toronto
- University of Utah
- University of Virginia
- University of Washington
- University of Wisconsin-Green Bay
- University of Wisconsin-Madison
- University of the Philippines
- Univerzity Karlovy
- Vanderbilt University
- Vassar College
- Virginia Military Institute
- Wake Forest University
- Washburn University
- Wayne State University
- Wellesley College Alumnae Association
- Westminster College
- Wheaton College
- Xavier University
- Yale University
- Non-official Letters – Gillis Guest List and Thank you’s
- Acknowledgements (worksheets)
- Summons
- Letter
- Bound Certificate

Series IV: Photographs and Albums

Scope and Contents note
Includes the photographic album/scrapbook of the inaugural events.
Box Folder
10 - Photo Album /Scrapbook of Inaugural Events