Woodson Research Center, Rice University

Guide to the Rice University Presidential Inaugural Committee Records: President George Rupp, October 25, 1985 UA 070

creator Rice University. Presidential Inaugural Committee
Title: Rice University Presidential Inaugural Committee Records: President George Rupp
Dates: October 25, 1985
Abstract: Official correspondence, organizational charts, committee lists, meetings and agendas, delegate information, faculty information, programs, invitations, thanks you letters, and newsclippings related to the inauguration of George Rupp, at Rice University, on Oct. 25, 1985.
Identification: UA 070
Quantity: 2 Linear Feet
Language: English
Repository: Woodson Research Center, Rice University, Houston, Texas

Historical Sketch

On Friday, October 25, 1985, George Rupp was officially inaugurated as the fifth president of Rice University. He had taken office as President on July 1, 1985. Dr. Rupp had previously been the dean of Harvard University's Divinity School for six years.

The inaugural proceedings were held out of doors in the Rice Academic Quadrangle at 2:30 p.m. The inaugural dinner was held at the Westin Galleria Hotel Ballroom.

Speakers at the events were: Inauguration Speaker - John Archibald Wheeler, from University of Texas at Austin; Inaugural Banquet Speaker - Derek Bok, President of Harvard; Banquet Speaker - James Laney, President of Emory.

Paul Cooper, composer in residence of the Shepherd School, composed the original music for the inauguration ceremonies, Music for a Festive Occasion: Canons for Eight Trumpets. The Rice University Band, conducted by Kenneth Dye, provided the music.

Around 400 delegates representing universities and learned societies from around the world registered for the inauguration.

Scope and Contents

The majority of the collection is comprised of the committee's working papers related to the events comprising the inauguration of Rice University President George Rupp. The material, removed from binders, is three-hole punched and separated by subject dividers. It consists of correspondence, organizational charts, committee lists, meetings and agendas, delegate information, faculty information, programs, invitations, thanks you letters, news clippings, and other types of information they compiled during the planning of the inauguration, such as music, ushers, procession, robing, events, transportation, hotels, expenses, etc. Included are official copies of programs, delegate packets and proceedings. Cassette tapes made of the ceremony and inaugural dinner are included as well as one Macintosh Multiplan Disc.

An addendum was received from the Office of University Relations containing the inauguration files from the Director of Public Relations, Brent Breedin. Most of the files were duplicates but some items were added to the committee's papers with a notation of origin. Brent Breedin's files also contained some working materials from his office and they were added to the collection in a separate folder in the Public Relations section (Box 3).


Access Restrictions

This material is open for research. Stored off-site at the Library Service Center. Please request this material via woodson@rice.edu or call 713-348-2586.

Use Restrictions

Permission to publish from the Inaugural Committee Records must be obtained from the Woodson Research Center, Fondren Library.

Index Terms

Subjects (Persons)
Rupp, George
Subjects (Organizations)
Rice University. Presidential Inaugural Committee
Rice University--Administration
Universities and colleges
College teachers
clippings (information artifacts)
programs (documents)
organizational charts

Related Materials

See also Presidential Records/George Rupp (Rice University Archives File) Inaugural Testimonials/George Rupp (Rice University Archives File) George Rupp Information Files Photo File of George Rupp Inauguration (Section 1)

Administrative Information

Preferred Citation

Rice University Presidential Inaugural Committee Records: President George Rupp, October 25, 1985; Rice University Archives, Woodson Research Center, Fondren Library, Rice University.

Acquisition Information

The bulk of the material was received August 6, 1986. The Breedin files were transferred from Mimi Crossley, University Relations Office, Rice University, June 15, 1989.

Processing Information note

Processed by Karol Giblin October 6, 1986

Detailed Description of the Collection

Committee Working Papers, Vol. I

1 Inaugural Committee Members
Inaugural Committee Appointment Letters
Organizational Chart
Inaugural Committee Agendas for Meetings
Inaugural Committee Minutes of Committee Meetings
George E. Rupp Biographical Material
Scheduling of Inaugural Events
Budget Preparation
Inaugural Committee Expenditure Report
Rice Accounting Reports (Account 404-7-802)
Invoices, Paid

Committee Working Papers, Vol. 2

1 Memoranda to Faculty
Correspondence, Miscellaneous
Notes, Miscellaneous
Thank you Letters, Sent
Thank you Letters, Received
Congratulatory Letters
Correspondence, Chronological File

Committee Working Papers, Vol. 3

2 Invitations, Types of/Preliminary Lists
Invitations, Draft
Development of Invitation Lists/Relative Correspondence
Class I and IA Mailing Lists
Invitation Samples

Committee Working Papers, Vol. 4

2 Class I and IA Response List
Delegate List
Delegate Correspondence
Certificates of Greeting Received/Correspondence
Class II and IIA Response Lists/Voting Faculty List

Committee Working Papers, Vol. 5

3 Speakers, Selection of
Speakers - Biographical Data, Correspondence, Photos, etc.
Inaugural Ceremony, General Planning
Presidential Medal
Musical Selections
Physical Plant

Committee Working papers, Vol. 6

3 Scenario for Inauguration Ceremony
Campus Events
Luncheon at Colleges and Graduate House
Inaugural Reception
Inaugural Dinner
All University Festival
Public Relations - Meetings and Correspondence
Publicity, Internal
Publicity, External

Committee Working Papers, Vol. 7

4 Inaugural Proceedings/Distribution
Inaugural Publications - Bids
Inaugural Program
Delegate Packet
Public Relations Files of Director, Brent Breedin
Inaugural Dinner Program

Recordings and Ephemera

Invitations - facsimile
4 Class I
Class IA
Class II
Class IIA
Class III
Program - Inaugural Dinner
Macintosh Multiplan disc
Inaugural Ceremony - cassette tapes (2 original; 2 copies)
Inaugural Dinner - cassette tape