Access and Copy Work
How to Access the Archive
The Alexander Architectural Archives welcome the use of its collections to any serious researcher or scholar. In order to ensure the preservation of the materials as well as guarantee quality service, the Archives are accessed by appointment only. Collections stored off site or rolled drawings that will need to be humidified and flattened for viewing will require a minimum of three working days advance notice. To make an appointment, you must call the Archives at 512.495.4621 and participate in a reference interview.
To make copies, you will have to submit an application. See How to Obtain Copies.
The Reference Interview
A staff member will ask you a series of questions such as: "Where have you conducted your preliminary research?", "What have you found?", "What type of information are you searching for?", and "How did you find out about our Archives?". You might also be asked for a list of information including: the architect or firm's name, the name of the original client, the location of the property, and the date of the design or construction.
After the reference interview, our staff will set up an appointment time for you. Appointments are taken Monday through Friday, 9am to 4pm with a break for lunch from noon to 1pm. If you must cancel your appointment, we ask that you call as soon as possible. This will allow us to schedule an appointment for another scholar. It will also help staff cut down on unnecessary paging and handling of the material. Any handling of material contributes to its deterioration.
What to expect in your first appointment
Guests will complete a Guest Registration form giving full information about the subject, scope, and purpose of the research being undertaken. A photographic identification will be necessary to complete your registration. After you have registered, you will be asked to read both our Reading Room Rules, Guidelines for Using Archival Materials, and Guidelines for Handling Archival Materials.
If you haven't yet identified the material you want to study, a staff member will introduce you to the Finding Aid to the collection and show you how to use this tool. Holdings to some of our collections may be found via online Finding Aids available in the Collections and Finding Aids section of this web site. Identifying the material before your appointment will allow staff to page and treat it before your arrival, and thus expedited your access for study.
Staff will be available at all times during your appointment- they will assist you in viewing drawings, and monitor your use of all other material. In order to best serve our guests, no phone calls or walk-in references will be taken by staff during your appointment.
The Charles W. Moore Room serves as a viewing room and the onsite storage facility of the Charles W. Moore Archive. Because of this, it is kept at 68 degrees and may be chilly for some guests. Please come prepared to study in this environment.
Personal property must be set aside during your appointment. The Archives will provide you with paper and pencils to take notes. Cameras are permitted without the use of a flash. This photography is to be used for personal study only and not for publication. Hand held scanners are prohibited.
If you feel that you will need another appointment, staff will be happy to set up your next visit.
For more information, please contact Nancy Sparrow at firstname.lastname@example.org.