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Texas Archival Resources Online

TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Governor's Committee on Aging minutes, 1972-1981,

Texas Board on Aging meeting files, 1981-2004, bulk 1981-1999,

State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-2003, bulk 1983-1999,

Historical agency records, 1957-2000,

White House Conference on Aging records, 1961, 1969-1973, 1979-1983,

Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992,

Regional Administration on Aging (Dallas) correspondence, 1987-1992,

State plans, 1965, 1971-1998

State agencies correspondence, 1983-1989, bulk 1988-1989,

Title V Program (STEP) files, 1979-1988,

Transportation (Section 18) correspondence, 1979-1989,

Administrative correspondence, 1989-2003,

Funding Formula records, 1981-1993,

Reports and plans, 1964-1980, 1988-1990, 1993-1998, 2001-2002,

Public relations materials, 1982-2000,

Texas State Library and Archives Commission

Texas Department on Aging:

An Inventory of Department on Aging Records at the Texas State Archives, 1957-2004, bulk 1979-1999



Overview

Creator: Texas. Department on Aging.
Title: Department on Aging records
Dates: 1957-2004
Dates (Bulk): bulk 1979-1999
Abstract: The Texas Department on Aging was responsible for addressing the social and physical well-being of Texans aged 60 years and older through the development, coordination, oversight, and advocacy of aging services. Records include meeting documents, correspondence and memoranda, legislative documents, legal documents, financial documents, reports, grant applications, media documents, responses to surveys, organization charts, and resumes, dating 1957-2004, bulk 1979-1999. They comprise records of the Texas Department on Aging, its predecessor the Governor's Committee on Aging, and the affiliated State Citizens Advisory Council. Also well-represented are the records documenting Texas' participation in the White House Conferences on Aging of 1971 and 1981.
TSLAC Control No.: TX005528
Quantity: 45.57 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in part with funds provided by the Texas Telecommunications Infrastructure Fund Board for the Texas Archival Resources Online project.

Agency History

In 1957, the Texas Legislature created an interim Committee to Study and Recommend Legislation to Aid Aged Citizens (Senate Concurrent Resolution 60, 55th Texas Legislature, Regular Session), composed of 15 members: five state senators, five state representatives, and five private citizens. In 1965 the Texas Legislature created the Governor's Committee on Aging (Senate Bill 12, 59th Legislature, Regular Session), with a mandate to serve the state's citizens aged sixty years and older. The duties of this committee were transferred in 1981 (House Bill 1112, 67th Legislature, Regular Session) to a newly created the Texas Department on Aging (TDoA). The TDoA was primarily funded by the federal Older Americans Act of 1965, which seeks to help the elderly obtain the best possible physical and mental health services, suitable housing, full restorative services, and immediate benefit from proven research knowledge. Services provided included nutrition (congregate and home-delivered meals), transportation, information and referral, home repair, senior centers, volunteer programs, health screening, case management, and in-home services. The Long-Term Care Nursing Home Ombudsman program investigated and acted on complaints by nursing home residents or their families.

In 1971, and again in 1981, the Committee/Department on Aging coordinated Texas' participation in White House Conferences on Aging; these conferences were held to develop a national policy on problems of the aging and to recommend action at various levels of the public and private sectors. The TDoA created a statewide network on aging, composed of 28 Area Agencies on Aging, which held public hearings throughout the state to discuss and study possible solutions to the problems of aging.

The Texas Board on Aging, created in 1981, served as governing body of the TDoA and was composed of nine members appointed by the governor with the advice and consent of the senate, for overlapping six-year terms. Board members must have demonstrated an interest in, and knowledge of, the problems of aging. These were non-salaried positions with the governor appointing the chair.

The 1965 legislation also created the Governor's Citizens Advisory Council on Aging, composed of at least two members from each state senatorial district, appointed by the governor. In 1981, the legislature replaced this council with the State Citizens Advisory Council of the Department on Aging, composed of one member from each Area Agency on Aging advisory council (i.e., 28 members), appointed by the chair of the Board on Aging, with consent of the board, for staggered three-year terms. The advisory councils provided recommendations to the Board on Aging.

The 76th Texas Legislature (Senate Bill 374, Regular Session, 1999) passed legislation to abolish the TDoA and merge its functions with some of the functions of the Texas Department of Human Services to create a new agency, the Texas Department of Aging and Disability Services. In 2001, Senate Bill 535 (77th Legislature, Regular Session) postponed the merger to September 1, 2005.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); various laws and legislation; and the records themselves.)

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Scope and Contents of the Records

The Texas Department on Aging (TDoA) was responsible for addressing the social and physical well-being of Texans aged 60 years and older through the development, coordination, oversight, and advocacy of aging services. To that end, the department administered services through a local aging network that addressed the needs of the elderly at the very earliest entry point for long-term care services. Records include meeting materials; correspondence and memoranda; legislation, rules, and regulations; financial documents, including performance and funds management reports, internal audits, and legislative appropriation requests; reports such as management plans, sunset review reports, TDoA annual reports, state plans, legislative updates, and Area Agency on Aging reports; grant applications; public relations materials such as newspaper clippings, brochures, newsletters, press releases, speeches, photographs, and color slides; survey responses; organizational charts; and resumes, dating 1957-2004, bulk 1979-1999. They comprise records of the Texas Department on Aging, its predecessor the Governor's Committee on Aging, and the affiliated State Citizens Advisory Council of the Texas Department on Aging. Also well-represented are the records documenting Texas' participation in the White House Conferences on Aging of 1971 and 1981.

Subjects include the needs of the aged (including housing, health care, independent living, education, employment, and transportation) and efforts to organize available local, state, and federal resources to meet those needs.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into fifteen series.
Governor's Committee on Aging minutes, 1972-1981, 0.25 cubic ft.
Texas Board on Aging meeting files, 1981-2004, bulk 1981-1999, 11.65 cubic ft.
State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-2003, bulk 1983-1999, 4.27 cubic ft.
Historical agency records, 1957-2000, 1 cubic ft.
White House Conference on Aging records, 1961, 1969-1973, 1979-1983, 13.75 cubic ft.
Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992, 0.1 cubic ft.
Regional Administration on Aging (Dallas) correspondence, 1987-1992, 1.4 cubic ft.
State plans, 1965, 1971-1998, 3.75 cubic ft.
State agencies correspondence, 1983-1989, bulk 1988-1989, 1.5 cubic ft.
Title V Program (STEP) files, 1979-1988, 0.8 cubic ft.
Transportation (Section 18) correspondence, 1979-1989, 1.95 cubic ft.
Administrative correspondence, 1989-2003, 2.2 cubic ft.
Funding Formula records, 1981-1993, 1.45 cubic ft.
Reports and plans, 1964-1980, 1988-1990, 1993-1998, 2001-2002, 1 cubic ft.
Public relations materials, 1982-2000, 0.5 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information identifying recipients of health and human services (Texas Government Code, Section 552.101); home addresses, home telephone numbers, and family information of government employees and officials (Texas Government Code, Section 552.117); driver's license numbers (Texas Government Code, Section 552.130); certain email addresses (Texas Government Code, Section 552.137); and social security numbers (Texas Government Code, Section 552.147), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552).

The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (openrecords@tsl.texas.gov), or by using our web form (https://www.tsl.texas.gov/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Researchers are required to wear gloves provided by the State Archives when reviewing photographic materials.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Governor's Committee on Aging.
White House Conference on Aging (1971 : Washington, D.C.)
White House Conference on Aging (1981 : Washington, D.C.)
Subjects:
Aging--Government policy--United States.
Aging--Government policy--Texas.
Aging--Texas.
Older people--Services for--Texas.
Well-being--Age-factors.
Document Types:
Agendas (administrative records)--Texas.
Clippings (information artifacts)--Texas.
Correspondence--Texas.
Financial records.
Legal documents.
Memorandums--Texas.
Minutes (administrative records)--Texas.
Photographs--Texas.
Press releases--Texas.
Publications (documents)--Texas.
Reports--Texas.
Speeches (documents)--Texas.
Functions:
Assisting the aged.
Developing government policy for the aged.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Department of Human Resources, Deputy Commissioner for Programs, Services to Aged and Disabled, Institutional Care Services, Provider Services Division, Nursing home billing services records, 1978-1983, 3 cubic ft. [Restricted]
Texas Department of Human Resources, Deputy Commissioner for Programs, Associate Commissioner for Services to Aged and Disabled, Institutional Care Services, Administrative files, 1984-1985, 5 cubic ft. [Restricted] [There is no finding aid available for these unprocessed records. Call numbers are 1992/196-1 thru 5.]
Texas Department of Human Resources, Deputy Commissioner for Programs, Associate Commissioner for Services to Aged and Disabled, Provider Services Division, Nursing Home Billing Services administrative files, 1984-1985, 5 cubic ft. [Restricted] [There is no finding aid available for these unprocessed records. Call numbers are 1992/193-1 thru 5.]
Texas Department of Human Resources, Office of Financial and Social Programs, Social Services Branch, Community Care for the Aged, Blind, and Disabled, Generation Connection Program, Administrative files, 1976-1978, 5 cubic ft. [Restricted]

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1991/176, 1995/060, 1996/119, 1998/017, 1999/008, 1999/148, 1999/149, 2000/081, 2000/082, 2003/059, 2003/164, 2003/165, 2003/169, 2004/021, 2004/076, 2006/131, 2008/057, 2011/115, 2015/201

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 11, 1991; January 25, 1995; July 9, 1996; October 7, 1997; September 29, 1998; May 6, 1999; December 22, 1999; October 21, 2002; and June 5 and 16 and September 29, 2003; by the Texas Legislative Reference Library on December 22, 2003; January 26, 2006; September 14, 2010; and December 13, 2013 (accessioned for control purposes on August 18, 2015); and by the Texas Department on Aging and Disability Services on November 21, 2007.

Processing Information

Processed by Lisa M. Hendricks, August 1992

Processed by Tonia J. Wood, May 1995

Processed by Tony Black, January 1999 and May 1999

Three existing finding aids merged with the addition of accruals by Tony Black, November 2002

Converted from EAD 1.0 to 2002 by TARO conversion stylesheet v1to02.xsl, July 2003

Nine accessions added, DACS-compliance, and corrections by Anna M. Reznik, November 2019

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Detailed Description of the Records

Governor's Committee on Aging minutes, 1972-1981,
0.25 cubic ft.

The Governor's Committee on Aging administered funds made available, through the federal Older Americans Act of 1965, to provide a network of comprehensive services for older adults. Records include meeting minutes, resolutions, and exhibits such as progress reports, budget documents, and accounting system reports, dating 1972-1981. Minutes dating 1965-1971 are missing. The minutes briefly document the business conducted at these meetings. For the Governor's Committee on Aging, the primary type of business included grants reviewed for funding.
Minutes were created to document in a thorough but usually summary fashion the official actions of the committee in its meetings.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Governor's Committee on Aging minutes, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/017
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Department on Aging on October 7, 1997.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, January 1999
Box
1998/017-1 February 1972-November 1977
[1 volume]
February 1978-June 1981
[1 volume]

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Texas Board on Aging meeting files, 1981-2004, bulk 1981-1999,
11.65 cubic ft.

The Texas Board on Aging governed the Texas Department on Aging. Records comprise of the agenda, minutes, and supporting documentation of the Texas Board on Aging, dating 1981-2004, bulk 1981-1999. Supporting documentation include committee reports, Area Agency on Aging reports, memorandums, correspondence, legislation, draft rules and regulations, requests for proposals, memoranda of understanding (MOUs), performance and funds management reports, internal audits, management plans, sunset review reports, newspaper clippings, brochures, newsletters, resumes, and financial statements of executive directors.
Occassionally, the supporting documentation for each agenda item was accompanied by an "action sheet" (detailing agenda item, staff, date, background/proposal, action requested of board, action taken by board, and a list of attachments). For this particular agency, agenda and minutes are extremely summary; the real detail lies in the supporting documentation. Topics covered by these files include the agency's budget, strategic planning, legislative advocacy, and awarding of funds to local governments and private organizations. Furthermore, the various goals of the Department on Aging are reflected in the documentation, such as removal of barriers to services, assistance with daily living, capital renovation of homes, prevention of harm to the aged in long-term care and adult daycare facilities, enhancement of elder abuse awareness programs, encouragement of personal independence (through legal assistance, benefits counseling, health education, health screening, physical fitness programs, and transportation services), creating opportunities for increased personal productivity via volunteerism and subsidized employment, and providing of meals.
Meeting files frequently represent joint meetings with the Texas State Citizens Advisory Council to the Department on Aging, and are listed as such in the container inventory. In addition, a board meeting file will also occasionally contain material—sometimes only the minutes—from a Citizens Advisory Council meeting that was held separately (as opposed to being a joint meeting). But see also the series Citizens Advisory Council of the Texas Department on Aging meeting files, described separately in this finding aid.
Beginning in 1994, the files consist strictly of copies of minutes, with no agenda and very few attachments. The minutes briefly document the business conducted at these meetings. For the Board on Aging, the minutes have included summaries of public testimony; Executive Director's reports; Citizens Advisory Council chair's reports; committee reports (Area Agency on Aging Operations Committee, Minority Elderly Committee, Planning Committee, Audit and Finance Committee, and Legislative/Advocacy/Networking Committee); actions on proposed rules; final decisions regarding administrative hearings; and summaries of position papers on service delivery and managed care. Occasional attachments to the minutes include such documents as proposed budget requests, strategic plans, and resolutions.
Minutes are created to document in a summary fashion the official actions of the board in its meetings. Agenda inform the public as to what will be discussed and/or decided at each board meeting. Supporting documentation files include considerably more detail on the items discussed and actions taken.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Texas Board on Aging meeting files, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/017, 1999/008, 1999/148, 2000/081, 2003/059, 2003/164, 2003/169, 2004/076, 2011/115, 2008/057, 2015/201
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on October 7, 1997; September 29, 1998; May 6 and December 22, 1999; October 21, 2002; and June 5 and 16, 2003; by the Texas Legislative Reference Library on December 22, 2003; November 21, 2007; and December 13, 2013 (accessioned for control purposes on August 18, 2015); and by the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home phone numbers, home addresses, and personal family information of government employees and officials (Texas Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Processing Information
Processed by Tony Black, January 1999, May 1999, December 1999, October 2002
Seven accessions added, DACS-compliance, and corrections by Anna M. Reznik, November 2019
Texas Board on Aging meeting files, 1981-1999
Box
1999/148-1 Agenda, 1981
Minutes, 1981
Minutes, 1982
Minutes, 1983
Agenda, 1983
Board meeting file, March 1983
Board meeting files, September 1983
[2 folders]
Board meeting files, November 1983
[2 folders]
Board meeting file, December 1983
Board meeting file, January 1984
Board meeting file, May 1984
Board meeting file, June 1984
Box
1999/148-2 Board meeting file, September 1984
Board meeting file, November 1984
Agenda, 1984
Minutes, 1984
Board meeting file, February 1985
Board meeting file, May 1985
Board meeting file, July 1985
[Joint meeting with Citizens Advisory Council.]
Board meeting file, September 1985
Minutes, 1985
Agenda, 1985
Board meeting file, February 1986
Board meeting file, June 1986
Board and Citizens Advisory Council meeting files, 1986
Board meeting file, September 1986
Board meeting file, December 1986
[Joint meeting with Citizens Advisory Council.]
Area Agency on Aging Staffing Committee meeting file, February 1987
Board meeting file, March 1987
Box
1999/148-3 Board meeting file, June 1987
Ad Hoc Committee on Agency Efficiency meeting file, August 1987
Board meeting file, September 1987
Board meeting file, December 1987
[Joint meeting with Citizens Advisory Council.]
Board and Citizens Advisory Council meeting files, 1987
Board and Citizens Advisory Council meeting files, 1988
Fundraising and Development Committee meeting file, July 1988
Board meeting file, March 1988
Board meeting file, July 1988
[Joint meeting with Citizens Advisory Council.]
Board meeting file, December 1988
[Joint meeting with Citizens Advisory Council.]
Box
1999/148-4 Board meeting file, September 1988
Board meeting file, February 1989
Board meeting file, June 1989
Policy Development Task Force meeting file, August 1989
Board meeting file, September 1989
Board and Citizens Advisory Council meeting files, 1989
Board meeting file, November 1989
Board meeting file, December 1989
[Joint meeting with Citizens Advisory Council.]
Board and Citizens Advisory Council meeting files, 1990
Ad Hoc Committee on Policies and Procedures meeting file, January 1990
Board meeting file, March 1990
Box
1999/148-5 Committee on Options meeting file, April 1990
Board meeting file, April 1990
Board meeting file, June 7, 1990
Board meeting file, June 18, 1990
Board meeting file, September 1990
Board meeting file, December 1990
[Joint meeting with Citizens Advisory Council.]
Policies and Procedures Task Force meeting file, January 1991
Board meeting file, March 1991
Board meeting file, June 1991
Board meeting file, August 1991
Board meeting file, September 1991
Board meeting file, October 1991
Board and Citizens Advisory Council meeting file, December 1991
Box
1999/148-6 Committees - Board, 1992-2000
Board and Citizens Advisory Council agenda, 1992
Board meeting file, January 1992
Board meeting file, February 1992
Board meeting file, April 1992
Board meeting file, May 1992
Board meeting file, June 1992
Board meeting file, July 1992
[2 folders]
Board meeting file, August 1992
Board meeting files, September 1992
Board meeting file, November 1992
Board meeting file, December 1992
Board meeting files, December 1992
[Joint meeting with Citizens Advisory Council.]
Box
1999/148-7 Board and Citizens Advisory Council meeting files, 1993
Board meeting file, January 1993
Board meeting file, February 1993
Board meeting file, March 1993
Board meeting file, April 1993
Retreat meeting file, June 1993
Board meeting files, June 1993
[Joint meeting with Citizens Advisory Council.]
Board meeting file, July 1993
Board meeting file, August 1993
Board meeting file, October 1993
Board meeting file, December 1993
Box
1999/148-8 Board and Citizens Advisory Council meeting files, 1994
Board meeting file, February 1994
Board meeting file, April 1994
Board meeting file, July 1994
Board meeting file, August 1994
Board meeting file, October 1994
Certification Study Committee minutes and correspondence, August-October 1983
Board meeting file, April 1995
Board meeting file, August 1995
Board meeting file, March 1996
Box
2003/164-1 Board meeting file, June 1996
Board meeting file, August 1996
Board meeting file, November 1996
Board meeting file, January 1997
Board meeting file, March 1997
Board meeting file, May 1997
Board meeting file, August 1997
Board meeting file, December 1997
Board meeting file, February 1998
Box
2003/164-2 Board meeting file, May 1998
Board worksession minutes and agenda, June-August 1998
Board meeting file, August 1998
Board meeting file, November 1998
Action Plan, December 1998
Board meeting file, February 1999
Board meeting file, May 1999
Board meeting file, August 1999
Board meeting file, November 1999
Board orientation meeting file, November 1999
Texas Board on Aging minutes, 1981-2003
Box
2004/076-1 September 1981-April 1992
Box
2004/076-2 May 1992-December 1995
Box
1998/017-2 August 1994
October 1994
December 1994
[Note: Missing.]
February 1995
April 1995
June 1995
August 1995
October 1995
December 1995
March 1996
June 1996
August 1996
November 1996
December 1996
January 1997
March 1997
May 1997
Box
1998/017-3 August 1997
December 1997
February 1998
May 1998
August 1998
November 1998
February 1999
May 1999
August 1999
November 1999
May 2000
[Note: Missing.]
August 2000
[Two meetings.]
November 2000
February 2001
May 2001
August 2001
November 2001
February 2002
May 2002
August 2002
November 2002
January 2003
February 2003
May 2003
June 2003
August 2003
December 2003
February-August 2004
Reel
2003/169-3 Board meeting agendas and minutes, 1981-February 13, 1987
Reel
2003/169-4 Board meeting agendas and minutes, March 12, 1987-November 17, 1989
Reel
2003/169-5 Board meeting agendas and minutes, December 14, 1989-August 12, 1992
[Reel ends with the agenda to the August 12, 1992 meeting.]
Reel
2003/169-6 Board meeting agendas and minutes, August 12, 1992-October 13, 1994
[Reel begins with the minutes to the August 12, 1992 meeting.]
Reel
2003/169-4 Board meeting agendas and minutes thru Certification Study Committee minutes and agenda, 1983-about 1995
Texas Board on Aging advisory committee agenda and meeting summaries, 1992-1997
Box
2004/021-1 Funding Formula and Area Agency on Aging Operations Committee, 1992
Funding Formula and Area Agency on Aging Operations Committee, 1993
Area Agency on Aging Committee, 1994
Area Agency on Aging Committee, 1995-1996
Audit Committee, 1992
Finance Committee, 1992
Audit and Finance Committee, 1994-1997
Cultural Diversity Committee, 1996
Health Committee, 1992
Minority Elderly Task Force, 1992-1993
Minority Elderly Task Force, 1994
Minority Advisory Committee, 1995
Networking, Advocacy, and Legislation Committee, 1992
Planning Committee, 1992

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State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-2003, bulk 1983-1999,
4.27 cubic ft.

The State Citizens Advisory Council (CAC), which advised the Texas Board on Aging, was comprised of general public members selected from the each Area Agency on Aging (AAA). Records include minutes, agenda, attendance sheets, submissions to the Texas Register, committee reports, legislative updates, AAA reports, memoranda, press releases, newspaper clippings, legislative appropriation requests (LARs) for the Texas Department on Aging, annual reports of the Texas Department on Aging, copies of federal legislation, copies of federal rules and regulations, organization charts, brochures, notes, forms, and correspondence. They comprise the meeting files (minutes, agenda, and supporting documents) of the Governor's Citizens Advisory Council on Aging, and especially of its successor, the CAC, dating 1980-2003, bulk 1983-1999. Most of the meeting files of the earlier advisory council are missing, namely those dating 1965-1979.
Occassionally, the supporting documentation for each agenda item was accompanied by an "action sheet" (detailing agenda item, staff, date, background/proposal, action requested of advisory council, action taken by advisory council, and a list of attachments). As with the Board on Aging meeting files, the agenda and minutes for meetings of the CAC are extremely summary; the more substantial detail lies in the supporting documentation. Topics covered by these files include CAC advice to the Board on the agency's budget, strategic planning, legislative advocacy, and awarding of funds to local governments and private organizations. Furthermore, the various goals of the Department on Aging are reflected in the documentation, such as removal of barriers to services, assistance with daily living, capital renovation of homes, prevention of harm to the aged in long-term care and adult daycare facilities, enhancement of elder abuse awareness programs, encouragement of personal independence (through legal assistance, benefits counseling, health education, health screening, physical fitness programs, and transportation services), creating opportunities for increased personal productivity via volunteerism and subsidized employment, and providing of meals.
Among the committees who regularly reported to the CAC were: Housing Committee, Legislative Affairs Committee, Public Affairs/Public Policy Committee, White House Council on Aging Committee, Silver Haired Legislature Steering Committee, and Long-Term Care Coordinating Council.
Beginning in 1994, the files consist strictly of copies of minutes, with no agenda and very few attachments. These minutes include summaries of the following: updates on Texas Board on Aging actions, reports for CAC members on advocacy efforts at the local level (or at all levels), reports on Texas Senior Advocacy Coalition (TSAC) activities, reports on Texas Silver Haired Legislature (TSHL) activities, roundtable discussions of issues and recommendations to the Board on Aging, reports on state appropriations, reports on White House Conferences on Aging, discussion of the status of the CAC, legislative updates, the strategic planning process, the legislative appropriations request (LAR), and reports on local level educational activities.
The researcher should also consult the series Texas Board on Aging meeting files, previously described in this finding aid. This contains information on joint meetings of the Citizens Advisory Council with the Texas Board on Aging.
Minutes are created to document in a summary fashion the official actions of the advisory council in its meetings. Agenda inform the public as to what will be discussed and/or decided at each advisory council meeting. Supporting documentation files include considerably more detail on the items discussed and actions taken.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), State Citizens Advisory Council of the Texas Department on Aging meeting files, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/017, 1999/008, 1999/149, 2000/082, 2003/165, 2004/021, 2004/076, 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on October 7, 1997; September 29, 1998; May 6 and December 22, 1999; June 16 and September 29, 2003; by the Texas Legislative Reference Library on December 22, 2003; and by the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, January 1999, May 1999, December 1999
Four accessions added, DACS-compliance, and corrections by Anna M. Reznik, November 2019
Governor's Citizens Advisory Council on Aging meeting files, 1980
Box
1999/149-1 Citizens Advisory Council minutes, 1980
State Citizens Advisory Council of the Texas Department on Aging meeting files, 1981, 1983-1999
Box
1999/149-1 Citizens Advisory Council agenda, 1981
Citizens Advisory Council meeting files, 1982
[Note: Missing.]
Citizens Advisory Council minutes, 1983
Citizens Advisory Council agenda, 1984
Citizens Advisory Council minutes, 1984
Citizens Advisory Council meeting file, November 1983
Citizens Advisory Council meeting file, January 1984
Citizens Advisory Council meeting file, April 1984
Citizens Advisory Council meeting file, July 1984
Citizens Advisory Council meeting file, October 1984
Citizens Advisory Council agenda, 1985
Citizens Advisory Council minutes, 1985
Citizens Advisory Council meeting file, January 1985
Citizens Advisory Council meeting file, May 1985
Citizens Advisory Council meeting file, November 1985
Citizens Advisory Council meeting file, January 1986
Citizens Advisory Council meeting file, May 1986
Citizens Advisory Council meeting file, August 1986
Citizens Advisory Council meeting file, February 1987
Citizens Advisory Council meeting file, May 1987
Box
1999/149-2 Citizens Advisory Council meeting file, August 1987
Citizens Advisory Council meeting file, February 1988
Citizens Advisory Council meeting file, August 1988
Citizens Advisory Council meeting file, January 1989
Task Force on Coordination of TDOA's (Texas Department on Aging's) Services meeting file, February 1989
Citizens Advisory Council meeting file, May 1989
Citizens Advisory Council meeting file, August 1989
Citizens Advisory Council meeting file, February 1990
Citizens Advisory Council meeting file, May 1990
Citizens Advisory Council meeting file, August 1990
Citizens Advisory Council meeting files, February 1991
[2 folders]
Citizens Advisory Council meeting files, June 1991
[2 folders]
Box
1999/149-3 Citizens Advisory Council meeting file, September 1991
[2 folders]
Citizens Advisory Council meeting file, March 1992
Citizens Advisory Council meeting file, June 1992
Citizens Advisory Council meeting file, September 1992
Citizens Advisory Council meeting file, March 1993
Citizens Advisory Council meeting file, September 1993
Citizens Advisory Council meeting file, December 1993
Citizens Advisory Council meeting file, May 1994
Citizens Advisory Council meeting file, September 1994
Citizens Advisory Council meeting file, March 1995
Citizens Advisory Council meeting file, March 1995
Citizens Advisory Council meeting file, June 1995
Citizens Advisory Council meeting file, August 1995
Citizens Advisory Council meeting file, March 1996
Citizens Advisory Council meeting file, June 1996
Citizens Advisory Council meeting file, August 1996
Citizens Advisory Council meeting file, November 1996
[2 folders]
Citizens Advisory Council meeting file, January 1997
Citizens Advisory Council meeting file, April 1997
Citizens Advisory Council meeting file, July 1997
Citizens Advisory Council meeting file, February 1998
Citizens Advisory Council meeting file, May 1998
Citizens Advisory Council meeting file, November 1998
Box
2003/165-1 Citizens Advisory Council meeting file, February 1999
Citizens Advisory Council meeting file, May 1999
Citizens Advisory Council meeting file, August 1999
Citizens Advisory Council meeting file, November 1999
Box
2003/165-2 Biennium Budget Committee meeting file, April-June 1984
Committee To Review TDoA and AAA (Area Agency on Aging) Relationships meeting file, March-April 1984
Effect of Video Games, Dr. Betty Feir-Atari, February 1983
Housing Committee of the Citizens Advisory Council meeting file, November 1983-February 1984
Steering Committee of the Citizens Advisory Council meeting file, May-October 1983
State Citizens Advisory Council of the Texas Department on Aging minutes, 1981-2003
Box
2004/076-3 November 1981-May 1990
Box
2004/076-4 August 1990-August 2003
Reel
2003/169-8 State Advisory Committee thru Submission form TDoA CAC, November 18, 1980-Spetember 23, 1992
Reel
2003/169-9 Notice of CAC meeting thru Establishment of Steering Committee, 1985-about 1993

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Historical agency records, 1957-2000,
1 cubic ft.

The Texas Department on Aging maintained materials documenting the agency's formative years as a legislative interim committee to its establishment as an independent state agency. Records consist of correspondence, memoranda, speeches, meetings notes, press releases, copies of legislation, contracts, and reports, dating 1957-200. Correspondence is amoung, for example, the attorney general, the governor, committee members, agency officials, volunteers, delegates, discussion groups, "resource people," and consultants. Records reflect efforts to delineate the needs of the aged and then to organize available local, state, and federal resources to meet those needs.
Arrangement
Records are arranged topically.
Preferred Citation
(Identify the item), Historical agency records, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1991/176, 2003/169
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 11, 1991 and June 5, 2003.
Restrictions on Access
None.
Processing Information
Processed by Lisa M. Hendricks, August 1992
One accession added, DACS-compliance, and corrections by Anna M. Reznik, November 2019
Box
1991/176-1 Early History, Governor's Committee on Aging, 1960-1961
Laws, Reports, Attorney General's Opinions, Historical Information: Governor's Committee on Aging - Texas Department on Aging, 1957-1983
Proceedings and Recommendations, Texas Governor's Conference on Aging, September 7-8, 1960
Recommendations of the Governor's Committee on Aging to the 58th Legislature, September 15, 1962
Citizen's Advisory Council, March 1970
Box
1991/176-2 State Plan for Implementing Older Americans Act, October 1970
Guidelines for Making Application for the Establishment of a Regional Office on Aging, 1972
A New Day for Older Texans, Excerpts of the Tenth Annual Governor's Conference on Aging, March 18-20, 1973
Transition, 1980
Governor's Committee on Aging - Texas Department of Community Affairs 1979-1982
Box
2003/169-2 Board history 1981-2000
Miscellaneous board items 1997-2000

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White House Conference on Aging records, 1961, 1969-1973, 1979-1983,
13.75 cubic ft.

The Governor's Committee on Aging (1965-1991) and its successor, the Texas Department on Aging (1981-2005) were in charge of coordinating Texas' involvement in the 1971 and 1981 White House Conferences on Aging. Records are reports, correspondence, memos, agenda, minutes, work plans, photographs, color slides, press releases, clippings, newsletters, printed material, forms, certificates, notes, and related materials for the 1971 and 1981 White House Conferences on Aging (WHCOA). Included are materials for the 1981 Texas WHCOA Conference Planning Advisory Committee. Dates of records are 1961, 1969-1973, and 1979-1983. Subjects covered are issues of concern to the aging, such as retirement, housing, education, employment, and transportation. Records provide information on delegates to the state and national conferences, preparation and planning, community forums, and area agencies on aging.
Arrangement
Records are divided between the 1971 and 1981 White House Conference on Aging, with one group of materials from both conferences appearing between them. Within each conference, similar materials are grouped together.
Preferred Citation
(Identify the item), White House Conference on Aging records, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1995/060
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on January 25, 1995.
Restrictions on Access
None.
Technical Requirements
Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.
Processing Information
Processed by Tonia J. Wood, May 1995
DACS-compliance and corrections by Anna M. Reznik, November 2019
1971 White House Conference on Aging, 1970-1973, 1982-1983
Box
1995/060-7 Texas Older Campers Project meetings, 1982-1983
Steering committee, 1971
Community White House Forums, 1970-1971:
Community Forums, Prologue to the 1971 WHCOA, Governor's Committee on Aging, 1970
[2 folders]
[Notebook on planning and implementation for WHCOA in Texas.]
Tabulation of community forum questionnaires for 1971 WHCOA given September 1970
Community White House Forums, a report on needs defined by older Texans, February 1971
Community forum coordinators, 1970
Packets sent from Minnie Bell to agents re: forums, 1970
Expenses, 1970
Locations and dates of regional conferences, 1971
Regional Meetings, 1970-1971:
WHCOA, 1971
[1 wallet]:
Theda Callaway, 1970
Directories, rosters, reports, about 1971
Programs for senior citizens re: community forums, 1970
State WHCOA policy recommendations, resolution, statement, 1970-1971
Regions and community forums, 1970-1971
1971 WHCOA Community forums Speak-outs, 1970-1971
1971 WHCOA Regional White House Conference Reports, 1970-1971
WHCOA regional conference areas, 1970-1971:
Box
1995/060-7 Alamo
Capital
Central Texas
Coastal Bend
Deep East Texas
Houston-Galveston Area
Lower Rio Grande Valley
North Central Texas
Northeast Texas Planning Region
Panhandle
Southeast Texas
West Texas
Delegates to White House Conference on Aging, 1971
State WHCOA, May 1971
Box
1995/060-4 Reference sheets for county demographic characteristics, between 1970 and 1973
County codes, 1961-1971
Community forum files, alphabetical by county: Anderson through Floyd, 1970-1972
Box
1995/060-6 Community forum files, alphabetical by county: Foard through Live Oak, 1970-1972
Box
1995/060-8 Community forum files, alphabetical by county: Llano through Victoria, 1970-1972
Box
1995/060-5 Community forum files, alphabetical by county: Walker through Zavala, 1970-1972
Correspondence, Forum response to needs, 1971
Data processing, general, 1970-1971
Data processing, interagency contracts, 1970
Interagency cooperation contract, UT, computer s(cience?), 1970-1971
Program printout (from questionnaire), about 1970
Forum reports received (by county), 1970
Questionnaires returned (number of English and Spanish), 1970
Questionnaire for forums, about 1970
State Department of Corrections, 1970
The Older American White House Forum, facts, reports, 1970
White House Conference (clippings), 1970-1971
Community Forums, Prologue to the 1971 WHCOA, memos, 1970
GCA (Governor's Committee on Aging), Community White House forums, Planning committee, 1970
Community White House forums, Statewide report, distribution, 1971
Report, State WHC, Dallas, May 26-27, 1971
State WHC, Dallas, May 26-28, 1971
WHCOA 1971 Bulletin, No. 1-3, November 28-30, 1971
Conference of Black Delegates, Committee on Health, about 1970
Delegates (Texas) to Washington WHC, Orientation meeting, November 12, 1971
1971 WHC, Washington, delegates, 1971
Post conference board (questionnaire) WHC, 1972
President Nixon's message to the Congress, March 23, 1972
1971 WHC Washington, Policy statements, 1971
GCA, Steering committee, WH Conference on Aging, State, 1971
WHC Social service programs and recommendations, 1972
Needs:
Box
1995/060-5 Education, 1971
Employment, 1971
Facilities, programs, and services, 1971
Government and non-government organization, 1971
Health, 1971
Housing, 1971
Income, 1970-1971
Nutrition, 1971
Planning, 1971
Box
1995/060-1 Research and demonstration, 1971
Retirement, 1969, 1971
Roles and activities, 1971
Spiritual well-being, 1971
Training, 1971
Transportation, 1971
Resource lists, 1970
1971 and 1981 White House Conferences on Aging, 1961, 1971, 1980-1983
Box
1995/060-1 Reports of the Special Concerns Sessions, White House Conference on Aging, November 28-December 2, 1971
WHCOA Correspondence, plans, platform, agenda, 1980-1983
State White House Conference on Aging, Issues, Working papers, Dallas, March 29-31, 1981
Proposals for a national policy on aging, policy statements for WHCOA, 1971
WHCOA, Phase I activities, Texas, 1980
[Notebook entitled WHCOA plan 1981.]
Slides, about 1981
[99 slides (photographs)]
Notebook containing photographs, slides, press releases, clippings, program for WHCOA, 1971
Toward a National Policy on Aging, Final report, Volume I, 1971 WHCOA, 1971
Oversight of the WHCOA: A Preconference Assessment, October 22, 1981
Chris Kyker, State coordinator, 1981 WHCOA, 1980
Post WHCOA, 1981
Texas delegation, National WHCOA, 1981-1982
Objectives, mailing list, 1980-1983
Grant, 1981
National delegates, 1981
Steering committee meeting Corpus Christi, May 31, 1981
National delegates, observers, 1981
Roster of participating national organizations with programs in the field of aging, 1971 WHCOA, 1971
1961 WHCOA inventory of recommendations for 1971 WHCOA, 1961
1981 White House Conference on Aging, 1979-1983
Box
1995/060-1 1981 WHCOA, Washington Activities, 1981-1982
WHCOA, 1979-1980
Box
1995/060-2 60:198 Post WHCOA, 1981-1982
PWHCOA (Post White House Conference on Aging), 1981-1982:
Committee handouts, 1982
Committee reports, rough drafts, 1982
AAA (Area Agency on Aging) correspondence, 1982
Pre-registration forms, about 1982
National delegation correspondence, 1981-1982
News articles, 1982
Evaluations, 1982
Conference site - Waco, 1982
Baylor correspondence, 1981-1982
General correspondence, 1982
Invitations and thank yous, 1982
Committee correspondence, 1982
AAA, 1980-1981:
Box
1995/060-2 Lower Rio Grande, Houston/Galveston, Heart of Texas, Harris
Box
1995/060-3 Coastal Bend, Central Texas, CAPCO, Brazos, Bexar, Ark-Tex, Golden Crescent, East Texas, Dallas, Deep East Texas, Concho Valley
South Plains, South East Texas, Permian Basin, Panhandle, Nortex, North Central Texas, Middle Rio Grande, 1980-1981
AAA - Texoma, West Texas, West Central Texas, Alamo, Tarrant, South Texas
60:197 White House Conference '81, Resource materials, Recommendations, State conference, 1980-1981
State WHCOA, Agenda, 1981
State WHCOA, Issues document, 1981
State WHCOA, Planning and activities, 1980
AARP (American Association of Retired Persons), NRTA (Nation Retired Teachers Association), ACTION, STEP (Senior Texans Employment Program), NARFE (National Active and Retired Federal Employees Association), Greenthumb, Senior Citizen Association, 1980-1981
Box
1995/060-9 State conference delegates, 1980-1981
Texas WHCOA delegate applications with some correspondence, 1980-1981
State WHCOA, Planning and activities, 1981
60:286 WHCOA '81, Post, 1981-1982
60:277 WHCOA '81, General, 1981-1982
WHCOA issues, 1981
Social security, 1981
NASUA (National Association of State Units on Aging)-WHCOA, November 29-December 3, 1981
#13, Public organization, 1981
Evaluation of reports, 1982
Box
1995/060-10 Post WHCOA, 1982
[2 folders]
Delegates, observers workshop, 1981
WHCOA printed material, 1981
Post WHCOA, Waco, 1982
PWHCOA, information, 1981-1982
Conference information, 1981-1982
News media packets, State WHCOA, March 29-31, 1981
[2 folders]
Regional forums, issues, observers, 1980-1981
WHCOA community forums handbook, about 1980
Texas Preparations for the 1981 WHCOA, November 1981
Program, State WHCOA, March 29-31, 1981
WHCOA, Priorities for the Eighties, 1982
Committee's Recommendations from the WHCOA, November 30-December 3, 1981
Correspondence, 1980
60:196 WHCOA '81, General materials, 1980
60:192 WHCOA '81, National Observers, 1980-1981
National observers, correspondence, general, 1980-1981
Correspondence, 1981
[wallet 1 of 2]
Box
1995/060-11 Correspondence, 1981
[wallet 2 of 2]
Issue material, 1981
Conference site, 1980-1981
State conferences - Others, 1980-1981
Mini conferences, 1980-1981
White House Conference on Families, 1980
SWHCOA Workshop assignments, early 1980s
Workshop leaders applications, 1981
Workshops 1980s:
Aging in American Society
Box
1995/060-12 Economics
Education and Training
Housing
Informal Support Systems
Long term care
Meaningful roles
Mental health
Minorities
Physical health
Research
Social security
Social service delivery
Transportation
Validation letters, SWHCOA (State White House Conference on Aging) Recommendations Working Paper, 1981
Open forums, National delegates training, 1981
Workshops, Comments/Written statements, 1980-1981
News media packet, State WHCOA, 1980-1981
WHCOA meeting packet, November 29-December 3, 1981
National delegates, July-December, 1981
Box
1995/060-13 News releases, 1981-1982
State and national representatives and senators, 1981
National delegates, general information, 1981
National delegates, through June 1981
National office, 1980-1981
[2 wallets]
Photographs, 1981
[8 folders]
[Note: Photographs were removed from untitled album.]
WHCOA Photographs in envelope, 1981
Box
1995/060-14 WHCOA Conference development, 1981
Budget, about 1981
Issue development, about 1981
Follow up activities, 1981
Media, 1980
General comments, 1981
Overview, 1980
WHCOA, March 29-31, 1981
WHCOA, 1982-1983
Printed material, 1971
WHCOA Notes from May/June, 1981
[folder 1 of 2]
Box
1995/060-15 WHCOA Notes from May/June, 1981
[folder 2 of 2]
State WHCOA, Issues working papers, March 29-31, 1981
Leftover notes, March-April, 1981

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Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992,
0.1 cubic ft.

The Texas Department on Aging communicated with the Federal Administration on Aging to coordinate national efforts related to aging services. Records include correspondence and attachments (such as memoranda of understanding, grant applications, reports, responses to surveys, news releases, information memorandums), dating 1989-1992. They comprise correspondence between the federal Administration on Aging (AoA) in Washington, D.C. (part of the U.S. Department of Health and Human Services) and the Texas Department on Aging. All are marked "file copy." Correspondents include mainly the U.S. Commissioner on Aging and the executive director of the Texas Department on Aging, but also include other state and federal staff. Topics of (and attachments to) this correspondence include a memorandum of understanding (MOU) between the AoA and Social Security Administration Health Care Financing Administration (HCFA) (both draft and final MOUs); a grant application of the Texas Department on Aging to the AoA for FY 1990 Community Achievement Awards; a response to a request for information from the AoA; notes to participants in a workshop on Future Directions; a report on states' legislation of interest to the elderly in 1990; the Texas response to a survey of state approaches to service authorization used in state community-based care programs; Texas Department on Aging comments on the revision of the State Program Report; and a news release and an information memorandum from the U.S. Department of Health and Human Services.
Arrangement
These records are arranged in reverse chronological order.
Preferred Citation
(Identify the item), Federal Administration on Aging (Washington, D.C.) correspondence, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, November 2002
DACS-compliance and corrections by Anna M. Reznik, November 2019
Box
1996/119-1 Administration on Aging (AoA), Washington, D.C., 1989-1992

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Regional Administration on Aging (Dallas) correspondence, 1987-1992,
1.4 cubic ft.

The Regional Administration on Aging focused on coordinating efforts between the Texas Department on Aging and other related entities. These records include correspondence and attachments (such as progress reports and memorandums), and grant applications, dating 1987-1992. They comprise correspondence to and from staff at various levels of the Dallas (Region VI) Administration on Aging (AoA), and also six AoA grant applications. All correspondence items are facsimiles (with cover sheet) marked "file copy," although some are also marked "original." Correspondence topics include a progress report on state plan objectives, funding (e.g., matching funds), federal legislation, grant awards, planning regional conferences, training, planning and service area (PSA) boundaries, regional information memoranda, reimbursement of disaster-related expenditures, and program instructions, The six grant applications date 1987-1988.
Arrangement
These records are arranged roughly in reverse chronological order.
Preferred Citation
(Identify the item), Regional Administration on Aging (Dallas) correspondence, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information identifying recipients of health and human services (Texas Government Code, Section 552.101), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Processing Information
Processed by Tony Black, November 2002
DACS-compliance and corrections by Anna M. Reznik, November 2019
Box
1996/119-1 AoA (Administration on Aging) Grant Information
[empty folder]
AoA Dallas regional office, 1987-1992
AoA annual program performance report, 1990-1991
Box
1996/119-2 AoA Dallas regional office, 1989
AoA Dallas regional office, 1987-1989
AoA grant applications, 1987-1988

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State plans, 1965, 1971-1998
3.75 cubic ft.

The Texas Department on Aging developed state-wide plans that defines objectives, outline actions, allocate resources, and provide general provisions. Records include state plans, reports, correspondence, organization charts, and a summary of a public hearing. They comprise the Texas state plans on aging and related documentation, dating 1965, 1971-1998. Included is a copy of the Federal Register, copies of the State Plan for Programs on Aging under Titles III and VII of the Older Americans Act of 1965, a document reviewing a grant application from the Texas Department of Community Affairs, organization charts for October 1972 and FY 1975 for the Governor's Committee on Aging, a summary of the state plan on aging, a schedule and summary of one public hearing on the state plan on aging, and related correspondence.
Arrangement
These records are arranged topically and rough chronological therein.
Preferred Citation
(Identify the item), State plans, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1996/119, 2003/164, 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996 and June 5, 2003; and by the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, November 2002
Two accessions added, DACS-compliance, and corrections by Anna M. Reznik, November 2019
Box
1996/119-2 Texas State Plan - miscellaneous, 1965
State Plan for Nutrition Project, 1972
State Plan for Programs on Aging under Title III - OAA (Older Americans Act) of 1965, October 1973
State Plan - Title III, FY 1974
State Plan, FY 1975
State Plan, 1977
State Plan, FY 1978
State Plan - Implementation of Older Americans Act, 1974
AAA (Area Agencies on Aging) public hearings, 1986-1987
Part II: Management Plan
State Plan on Aging, FY 1976
GCA (Governor's Committee on Aging): staff functions, FY 1973
State Plan, FY 1982
Action plan, 1998
Box
2008/057-2 30.05 State Plan Quarterly Reports, FY 1990
30.02 State Plan Quarterly Reports, FY 1991
30.06 State Plan, FY 1990-1992
30.02 State Plan Quarterly Report, FY 1992
State Plan, 1971
State Plan, 1973
State Plan, FY 1974
State Plan, FY 1975
State Plan, FY 1976
State Plan, FY 1977
State Plan, FY 1978
State Plan, FY 1979
State Plan, FY 1981-1983
Box
2008/057-3 State Plan, FY 1983-1984
State Plan, FY 1984-1985
State Plan, FY 1986-1987
State Plan, FY 1990-1992
State Plan on Aging Quarterly Reports, FY 1992-1994
State Plan correspondence, FY 1993-1995
State Plan, FY 1990-1992
State Plan amendments, correspondence re: public hearings, 1985-1989
State Plan public hearing information, comment cards and summary report, 1989
Summary of public hearings, 1987
Comments, 1987
Comment cards, 1987
State Plan public hearings, Belton, March 22, 1989
State Plan public hearings, El Paso, March 22, 1989
State Plan public hearings, Arlington, March 28, 1989
State Plan public hearings, Corpus Christi, March 28, 1989
State Plan public hearings, Houston, March 30, 1989
Box
2008/057-4 State Plan correspondence, 1989-1997
[folders 1-16 of 22]
Box
2008/057-6 State Plan correspondence, 1989-1997
[folders 17-22 of 22]

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State agencies correspondence, 1983-1989, bulk 1988-1989,
1.5 cubic ft.

The Texas Department on Aging communicated with other state agencies to provide services for the aging population. Records include correspondence and attachments, such as legislation, rules, annual reports, lists of publications, and minutes, dating 1983-1989, bulk 1988-1989. They comprise the correspondence between the Texas Department on Aging and 12 other state agencies. All are marked "file copy." Subjects of this correspondence include memoranda of agreements on services provided to older Texans, and memoranda of understanding on the same. The kinds of services to be provided depend upon the nature of the state agency negotiating the memoranda: services to the blind, the deaf, the disabled, and the mentally retarded; health services, and transportation services. The Department on Aging Board file contains correspondence between the executive director and members of the board, and with members of the public and organizations (such as senior citizens councils), as well as appointment letters to board members from the Texas Secretary of State. Also included in these files are presentations before the Board on Aging, letters forwarded from other correspondents, copies of legislation, rules (submissions to the Texas Register), publications lists and submissions to the Texas State Library's Publications Clearinghouse, and minutes.
Arrangement
These records are arranged in roughly alphabetical order by name of state agency, and therein in roughly reverse chronological order.
Preferred Citation
(Identify the item), State agencies correspondence, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home phone numbers, home addresses, and personal family information of government employees and officials (Texas Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Processing Information
Processed by Tony Black, November 2002
DACS-compliance and corrections by Anna M. Reznik, November 2019
Box
1996/119-3 Blind, Texas Commission for the, 1988-1989
TDoA (Texas Department on Aging) Board, 1983-1989
[Note: Folder contains possibly excepted information: home addresses and home telephone numbers of board members.]
Deaf, Texas Commission for the, 1987-1988
Community Affairs, Texas Department of, 1988-1989
Highways, Texas Department of, 1988-1989
Health, Texas Department of, 1987-1989
Human Services, Texas Department of, 1988-1989
MH/MR (Mental Health/Mental Retardation), Texas Department of, 1988-1989
Health and Human Services Coordinating Commission, Texas, 1985-1989
Rehabilitation Commission, Texas, 1988-1989
Texas Register, 1987-1989
Texas State Library, 1987-1989
Texas Planning Council for Developmental Disabilities, 1989
[folders 1-6 of 8]
Box
1996/119-4 Texas Planning Council for Developmental Disabilities, 1989
[folders 7-8 of 8]
Texas Planning Council for Developmental Disabilities, 1988-1989

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Title V Program (STEP) files, 1979-1988,
0.8 cubic ft.

The Senior Texans Employment Program (STEP), as well as the Senior Community Service Employment Program (SCSEP), was funded under Title V of the Older Americans Act of 1965; records comprise the files of the Texas Department on Aging concerning the STEP. These records consist of correspondence and grant files, dating 1979-1988.
One wallet of correspondence, dating 1979-1987, contains communications between the Texas Department on Aging (especially the Executive Director) and others, including staff of the Senior Texans Employment Program (STEP), the U.S. Department of Labor, the National Association of State Units on Aging (NASUA), other organizations, and private citizens. This correspondence concerns STEP and SCSEP. Topics include federal funding, health insurance, and comments and concerns from the general public.
Grant files, dating 1979-1988, include the preapplication forms that the Texas Department on Aging submitted each year to the U.S. Department of Labor, as part of the application process to receive Title V funds. Entities applying for these STEP grants included Green Thumb Inc., the National Council on the Aging, Inc. (NCOA), the USDA (U.S. Department of Agriculture) Forest Service, the Asociation Nacional pro personas mayores (ANPPM), and the American Association of Retired Persons (AARP).
Arrangement
These records are arranged in two groups: correspondence and grant files. Correspondence is arranged in roughly reverse chronological order. There is no discernible order in the grant files.
Preferred Citation
(Identify the item), Title V Program (STEP) files, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, November 2002
DACS-compliance and corrections by Anna M. Reznik, November 2019
Box
1996/119-4 STEP (Senior Texans Employment Program) - correspondence (P), 1979-1987
STEP Grants, 1979-1988:
Box
1996/119-4 1979-1984
1981-1984
1986-1987
Box
1996/119-5 1984-1988

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Transportation (Section 18) correspondence, 1979-1989,
1.95 cubic ft.

The Texas Department on Aging maintained correspondence regarding Section 18 of the Urban Mass Transportation Act of 1964, which authorized federal funds for public transportation in rural and small urban areas, for health care, shopping, education, recreation, public services, and employment. Records include correspondence, memoranda, reports, agenda, minutes, legislation, and contracts, dating 1979-1989. Correspondence is between either the executive director or the transportation specialist of the Texas Department on Aging, and both public and private sector entities. Public sector correspondents include federal (e.g., U.S. Department of Transportation, Urban Mass Transportation Administration), state (e.g., Texas Department of Highways and Public Transportation, Texas Department of Human Services Medical Transportation Program, and Governor's Office of Budget and Planning), and local (e.g., Area Agencies on Aging and Councils of Government). Private sector correspondents include organizations, such as the Texas Transit Association, and businesses, such as auto dealerships and bus companies like Colorado Valley Transit, Inc.
Arrangement
These records are arranged very roughly alphabetically by topic.
Preferred Citation
(Identify the item), Transportation (Section 18) correspondence, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None.
Processing Information
Processed by Tony Black, November 2002
DACS-compliance and corrections by Anna M. Reznik, November 2019
Box
1996/119-5 AAA (Area Agencies on Aging) quarterly directors meetings, 1989
Association for Coordination Transportation (ACT), 1988-1989
Bills/pending legislation/acts, 1989
Coordinating Conference - AoA (Administration on Aging) and UMTA (Urban Mass Transportation Administration), 1989
Coordination assignment reports, 1989
Cost Allocation Demonstration Project, 1988
Computer work, 1989
Council on Disabilities, Transportation Task Force, 1988-1989
Grant and applications, examples of completed applications, 1988-1989
Impairment levels, Defining, 1989
Insurance, 1991
Insurance policies, example vehicle, 1988
RFP (Request for proposal) presentation materials, 1988-1989
OIL - Options for Independent Living, 1989
Governor's Office of Budget and Management, 1989
E and H (Elderly and Handicapped) Advisory Committee, 1989
Section 18, 1986-1989
Correspondence in/out (Transportation), 1989
Texas Association of Community Action (TACA), 1989
Texas Department of Human Resources, Title XIX, 1987-1989
Texas Railroad Commission, 1986-1988
Box
1996/119-6 Training and safety materials, 1989
Unit cost/Unit rate, 1987-1989
Correspondence - Transportation, 1987-1989
Section 18 grant, 1985-1989
[3 folders]
Section 18 grant, August 1986
Vehicle insurance, 1985-1987
Colorado Valley Transit, Inc., 1985-1987:
Box
1996/119-6 1987
October-December 1986
January-September 1986
1985
Texas Transit Association, 1988
WCT (West Central Texas Council of Governments) AAA evaluation, 1981
Heart of Texas evaluation, 1979-1981
Brazos Valley AAA Evaluation, 1980
Texas Senate, 1984-1989
Training, 1988-1989
Box
1996/119-7 Transportation, 1988-1989
Box
1996/119-6 U.S. Dept. of Health and Human Services, 1988-1989

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Administrative correspondence, 1989-2003,
2.2 cubic ft.

The Texas Department on Aging's high-level staff and board members communicated information about agency and program directives to internal and external entities. Records consist of incoming and outgoing correspondence, with the occasional attachment, dating 1989-2003.
Arrangement
These records are grouped by type.
Preferred Citation
(Identify the item), Administrative correspondence, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2003/169, 2004/021, 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on June 16 and September 29, 2003; and by the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home telephone numbers, and family information of government employees and officials (Texas Government Code, Section 552.117); driver's license numbers (Texas Government Code, Section 552.130); certain email addresses (Texas Government Code, Section 552.137); and social security numbers (Texas Government Code, Section 552.147), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Processing Information
Processed by Anna M. Reznik, November 2019
Box
2008/057-1 Board correspondence, 1993-1998
Board correspondence, 1999-2000
Citizens Advisory Committee correspondence, 1996
[3 folders]
Administrative correspondence, 1989-1992
Administrative correspondence, 1993
Administrative correspondence, 1994-1995
Administrative correspondence, 1996
[3 folders]
Administrative correspondence, 1997
[2 folders]
Administrative correspondence, 1998
[2 folders]
Administrative correspondence, 1999
[6 folders]
Administrative correspondence, 2000
[folders 1-3 of 6]
Box
2008/057-2 Administrative correspondence, 2000
[folders 4-6 of 6]
Administrative correspondence, 2002-2003
Box
2003/169-1 Exceptional items, 1996
Current level, 1996
ADM I02.08 - Targeting data, 1998-2000
ADM I02.04 - Background materials, 1992-1997
ADM I03.04 - Instructions, 2000
GVT-C12 - Human Services Department, 1998
Board correspondence, 1996-2000
Box
2008/057-7 ADM I02.05 Performance projections, 1996-1998
Box
2004/021-1 Misc. TDoA correspondence, 1989-1999
1989-1992
1993-1994
1993
[2 folders]
1993-1996
1994-1999
1994
1996
[2 folders]
1998-1999
1999
[3 folders]
1998-2003

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Funding Formula records, 1981-1993,
1.45 cubic ft.

As outlined in the federal Older American Act of 1965, the funding formula determined the allocation of monies available to each state based upon the population of older adults and their needs. The Texas Department on Aging solicited public comments to shape agency recommendations on how the funds should be allocated. Records consist of public hearing comments, correspondence, and meeting transcripts and exhibits, dating 1981-1993.
Arrangement
These records are arranged by type. Comments are further arranged in rough alphabetical order by commenter's city; meeting transcripts are in chronological order.
Preferred Citation
(Identify the item), Funding Formula records, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information identifying recipients of health and human services (Texas Government Code, Section 552.101), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Processing Information
Processed by Anna M. Reznik, November 2019
Box
2008/057-5 Funding Formula comments - Arlington, 1992
Funding Formula comments - Fort Worth, 1992
Funding Formula comments, I-P, 1992
Funding Formula comments, L-W, 1992
Funding Formula comments, W, 1992
Box
2008/057-6 History of the Funding Formula, 1981-1989
Policy Development Task Force meeting file, August 11-18, 1989
Funding Formula administrative correspondence, 1990-1993
[2 folders]
Funding Formula Committee meeting transcript, July 28, 1992
Funding Formula Committee meeting transcript, July 29, 1992
Funding Formula Committee meeting exhibits, July 28-29, 1992
Funding Formula Committee meeting transcript, September 14, 1992

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Reports and plans, 1964-1980, 1988-1990, 1993-1998, 2001-2002,
1 cubic ft.

The Texas Department on Aging generated reports summarizing its activities, providing financial numbers as part of the legislative appropriation process, and outlining plans and projections. Records consist of reports and plans, dating 1964-1980, 1988-1990, 1993-1998.
Arrangement
These records are arranged by publication type.
Preferred Citation
(Identify the item), Reports and plans, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2004/021, 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on September 29, 2003; and by the Texas Department on Aging and Disabilities Services on November 21, 2007.
Restrictions on Access
None.
Processing Information
Processed by Anna M. Reznik, November 2019
Box
2004/021-1 Governor's Committee on Aging, 1964-1980
Box
2008/057-6 Legislative Budget Board, 1988-1989, 1997
Second Submission - Legislative Appropriation Request for 1992-1993, October 1, 1990
Performance Projections, 1994-1997
Box
2008/057-7 Senior Centers, 1996
Strategic plans, 2001-2002
TDoA (Texas Department on Aging) policies and procedures manual, 1993-1997
ADM I02.05 Performance projections, 1996-1998

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Public relations materials, 1982-2000,
0.5 cubic ft.

The Texas Department on Aging used a variety of methods to communicate information about its programs to the general public. Records consist of newsletters, press releases, brochures, and conference programs, dating 1982-2000.
Arrangement
These records are arranged topically.
Preferred Citation
(Identify the item), Public relations materials, Texas Department on Aging records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2004/021, 2006/131, 2008/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on September 29, 2003; by the Texas Legislative Reference Library on January 26, 2006; and the Texas Department on Aging and Disability Services on November 21, 2007.
Restrictions on Access
None.
Processing Information
Processed by Anna M. Reznik, November 2019
Box
2004/021-2 Conference programs, 1998-2000
Box
2008/057-8 Silver Haired Bulletin, 1988-1989
140.63 TEAC (Texas Energy and Aging Consortium) - Power Lines Newsletter, 1990
Press releases, brochures, and conference programs, 1982-1998

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